Promote Open Slots on Social
Every Monday, WebRun reviews next week's open availability in Calendly, drafts eye-catching Instagram posts highlighting those slots, and posts the drafts to Slack for you to approve and publish at your chosen time.
Instagram
draft promotional posts
How can I automatically promote my open booking slots on Instagram?
Every Monday, WebRun reviews next week's open availability in Calendly, drafts eye-catching Instagram posts highlighting those slots, and posts the drafts to Slack for you to approve and publish - turning empty calendar gaps into booked appointments with targeted social promotion.
- Open slots promoted on Instagram before the week begins
- Drafts ready for one-click Slack approval
- Bookings driven from social without manual post writing
Built for independent instructors and coaches · fitness studios · beauty and wellness practitioners · freelancers with appointment-based services
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
calendly.comin a real browser with your saved login - no setup, no API keys. -
1
Calendly - find open availability slots
calendly.com
WebRun opens Calendly to find open availability slots. - Open Calendly and view next week's schedule
- Identify the days and time blocks with the most open availability
- Note the service types available for each slot and your booking link
Done when Next week's best open slots are identified with service types and booking links.
-
2
Instagram - draft promotional posts
WebRun opens Instagram to draft promotional posts. - Draft 1–3 promotional posts - one per highlight day or service type
- Include the available days, services on offer, and a booking link in the caption
- Keep the tone exciting and urgent without being pushy
- Leave each post as a draft - do not publish yet
Done when Draft Instagram posts are ready for each priority open slot.
-
3
Slack - deliver drafts for your approval
slack.com
WebRun opens Slack to deliver drafts for your approval. - Post each draft caption to Slack along with suggested posting times
- Remind you which slots are filling fastest so you can prioritise
Done when You have the draft posts in Slack and can publish them to Instagram when ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Instagram
Sign in once
Every action is checked against this policy before it runs.
Questions, answered
Will it post to Instagram on its own?
No. Every post is a draft sent to Slack for your review. You publish it when you're ready.
How does it pick which slots to promote?
It highlights the days with the most open availability and any premium services that are still open. You can also pin specific services or time slots you always want promoted.
What if my calendar is fully booked?
It posts a Slack note saying no open slots need promoting this week - a small win worth knowing.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.