Automated SproutVideo Overdue Publish Alerts
Every morning, WebRun checks Google Calendar for planned video publish dates, checks SproutVideo for whether each video is still set to private past its planned date, and posts a Microsoft Teams reminder naming the owner of anything overdue.
How do I catch SproutVideo uploads that missed their publish date?
WebRun checks Google Calendar every morning for planned video publish dates and matches each to its video in SproutVideo. Anything still set to private past its planned date gets a Microsoft Teams reminder naming the owner, so a finished video never quietly misses its publish date sitting unpublished.
- Overdue private videos get caught the same morning
- Every planned publish date is checked automatically
- Video owners get named directly in the reminder
Built for Marketing teams · Video producers · Corporate communications · Training teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
sproutvideo.comin a real browser with your saved login - no setup, no API keys. -
1
SproutVideo - check video privacy status
sproutvideo.com
WebRun opens SproutVideo to check video privacy status. - Open the video library in SproutVideo
- Check the privacy setting for each recent upload
- Note the last-updated date for each
Done when Every recent upload's privacy status is captured.
-
2
Google Calendar - list planned publish dates
calendar.google.com
WebRun opens Google Calendar to list planned publish dates. - List videos with a planned publish date
- Match each to its SproutVideo entry
- Note the owner for each planned video
Done when Every planned publish date is matched to a video.
-
3
Microsoft Teams - remind the video owner
microsoft.com
WebRun opens Microsoft Teams to remind the video owner. - Find videos still private past their planned date
- Post a reminder naming the video owner
- Skip anything already published
Done when A reminder has been posted for every overdue video, or none if everything published on time.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change a video's privacy setting itself?
No. WebRun only checks the setting and reminds the owner. Changing a video from private to public is still done by a person in SproutVideo.
How does it know the planned publish date?
From the matching event on Google Calendar, so the reminder only fires once a planned date has actually passed.
What if a video is meant to stay private?
As long as it has no matching planned publish date on the calendar, it's never flagged.
Related templates
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