Automated SproutVideo Release Scheduling
Every morning, WebRun opens SproutVideo, checks videos scheduled to go live and any privacy or release date changes, syncs each one to a Google Calendar event, and posts a heads-up to Microsoft Teams so the team always knows what's publishing and when.
How do I keep my team's calendar in sync with SproutVideo's release schedule?
WebRun checks SproutVideo every morning for videos scheduled to go live, reading each one's release date and destination playlist. It syncs a matching event to Google Calendar for every scheduled release and posts a heads-up to Microsoft Teams, so the whole team knows what's publishing and when without opening SproutVideo directly.
- The team calendar always matches SproutVideo's real release schedule
- Date changes get caught and flagged the same morning
- Everyone knows what's publishing this week without checking SproutVideo
Built for marketing teams · corporate video teams · content managers · internal comms teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
sproutvideo.comin a real browser with your saved login - no setup, no API keys. -
1
SproutVideo - check scheduled video releases
sproutvideo.com
WebRun opens SproutVideo to check scheduled video releases. - Open SproutVideo and list videos scheduled to go live
- Note each video's title, scheduled date, and destination playlist
- Flag any release date that changed since the last check
Done when Every scheduled release has its current date and title recorded.
-
2
Google Calendar - sync each release date
calendar.google.com
WebRun opens Google Calendar to sync each release date. - Create or update a calendar event for each scheduled release
- Set the event to the release date with the video title
- Remove events for releases that were canceled
Done when The team calendar matches SproutVideo's current release schedule.
-
3
Microsoft Teams - post a heads-up to the team
microsoft.com
WebRun opens Microsoft Teams to post a heads-up to the team. - Post a heads-up listing this week's scheduled releases
- Call out any date that changed since yesterday
- Leave the actual publish setting in SproutVideo to the team
Done when The team has today's release heads-up in Microsoft Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change a video's privacy or publish setting?
No. WebRun only reads the release schedule that's already set in SproutVideo and mirrors it to the calendar. It never changes a video's privacy or publish date itself.
What happens if a release date changes?
The calendar event updates to match, and the change is called out in the next Microsoft Teams heads-up so nobody works off a stale date.
Does it work for videos with no scheduled date yet?
No, those are skipped from the calendar sync until a release date is set in SproutVideo. Only scheduled releases get an event.
Related templates
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