Automated CensiTrac Tray Substitution Alerts
Every few minutes during assembly hours, WebRun checks Censis for trays flagged with a substituted instrument, a different make or model than the count sheet calls for, and posts a Teams nudge naming the tray, the station, and the substituted item, so the tech can correct it before the tray is wrapped and sent for sterilization.
How do I catch tray assembly substitution errors before the tray is wrapped?
WebRun checks Censis every few minutes during assembly hours for trays flagged with a substituted instrument, a different make or model than the count sheet calls for, and posts a one-line Teams nudge naming the tray, the station, and the item. Techs catch and correct the substitution before the tray is wrapped and sent to sterilization, not after.
- Substitution errors get caught within minutes, before the tray is wrapped
- Techs see the exact item substituted, not a vague error
- Trays that match the count sheet exactly never generate noise
Built for Sterile processing technicians · SPD assembly leads · central sterile managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
portal.censis.comin a real browser with your saved login - no setup, no API keys. -
1
Censis - flag substituted instruments during assembly
censis.com
WebRun opens Censis to flag substituted instruments during assembly. - Open Censis (CensiTrac) and check active assembly sessions for a substituted-instrument flag
- Capture the tray name, the assembly station, and the make or model that was substituted
- Skip trays already corrected and re-verified since the flag was raised
Done when Every open substitution flag this run has its tray, station, and substituted item captured.
-
2
Microsoft Teams - nudge the tech at that station
microsoft.com
WebRun opens Microsoft Teams to nudge the tech at that station. - Post a short nudge to the SPD channel naming the tray, the station, and the substituted item
- Tag the tech assigned to that station
- Keep it to one line so it reads instantly on shift
Done when The tech at that station has seen the nudge before the tray is wrapped.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it stop the tray from being wrapped automatically?
No. WebRun only sends the nudge. Whether to pause, correct, or override still sits with the assembly tech and their lead.
How fast does the nudge reach the tech?
Within minutes of the flag appearing in Censis, since it checks every few minutes during assembly hours.
Does it flag every tray or just the ones with a problem?
Just the ones Censis already flagged with a substituted instrument. Trays that match the count sheet exactly never generate a nudge.
Related templates
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