Automated CensiTrac Count Sheet Reconciliation
Every hour, WebRun checks Censis for any tray where the assembly count did not match its count sheet, posts a Teams alert naming the tray, the item, and whether it was over or under count, and logs every discrepancy to a Google Sheet so your quality team can spot patterns by tray type, shift, or station over time.
How do I catch and track count-sheet discrepancies in tray assembly?
WebRun checks Censis every hour for trays where the assembly count did not match the count sheet, and posts a Teams alert naming the tray, the item, and the over or under count. Every discrepancy is logged to a Google Sheet by tray type and shift, so your quality team can catch recurring problem trays, not just misses.
- Discrepancies get flagged within the hour, not at the next audit
- Quality teams can trend problem trays by type, station, and shift
- Nothing ships with an unresolved count mismatch unnoticed
Built for Sterile processing technicians · SPD quality coordinators · central sterile managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
portal.censis.comin a real browser with your saved login - no setup, no API keys. -
1
Censis - check for count-sheet discrepancies
censis.com
WebRun opens Censis to check for count-sheet discrepancies. - Open Censis (CensiTrac) and check trays assembled in the last hour for a count-sheet discrepancy flag
- Capture the tray, the specific line item, whether it was over or under count, and the assembly station
- Skip any discrepancy already marked resolved
Done when Every open discrepancy from the last hour is captured with its tray and item.
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2
Microsoft Teams - alert the reconciling tech
microsoft.com
WebRun opens Microsoft Teams to alert the reconciling tech. - Post the discrepancy to the SPD channel naming the tray, the item, and over or under count
- Tag the station or tech responsible for reconciling it
- Note whether the tray is on hold pending reconciliation
Done when The responsible tech has seen the discrepancy before the tray moves on.
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3
Google Sheets - log the discrepancy for trend review
google.com
WebRun opens Google Sheets to log the discrepancy for trend review. - Open the Count Sheet Discrepancy Log
- Append a row per discrepancy with the tray, item, station, and shift
- Keep a running tally by tray type so recurring problem trays are easy to spot
Done when Every discrepancy this run is logged for quality trend review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it release the tray once the count is fixed?
No. WebRun only alerts and logs the discrepancy. Reconciling the count and clearing the tray for sterilization stays with your assembly tech and lead.
How does it help with recurring problems, not just one tray?
Every discrepancy is logged with its tray type, station, and shift, so your quality team can pull the trend and see whether one tray design or one station accounts for most of the discrepancies.
Does it flag every recount, even small ones?
It flags whatever Censis records as a discrepancy at count, whether that is one item or several. Nothing is filtered out before your team sees it.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.