Automated CensiTrac Missing Instrument Alerts
Every few minutes, WebRun checks Censis for any tray flagged with a missing instrument since the last count, looks up whether a replacement or loaner is on hand, and posts your SPD team a Teams alert naming the tray, the missing item, and the fix, before the tray reaches the OR.
How do I catch missing instrument trays before they reach the OR?
WebRun checks Censis every few minutes for trays flagged with a missing instrument, reads the case each tray is assigned to, and checks inventory for a replacement or loaner. It then posts your SPD team a Teams alert naming the tray, the gap, and the fix, so nothing short reaches the OR unnoticed.
- Missing instruments get caught before a tray leaves SPD, not during a case
- SPD techs see the fix, not just the problem, in every alert
- Nothing short reaches the OR unnoticed between counts
Built for Sterile processing technicians · SPD supervisors · central sterile managers · perioperative leaders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
portal.censis.comin a real browser with your saved login - no setup, no API keys. -
1
Censis - flag trays missing an instrument
censis.com
WebRun opens Censis to flag trays missing an instrument. - Open Censis (CensiTrac) and pull trays flagged Missing Item since the last count
- Note the tray name, case assignment if one exists, the missing instrument, and which count stage caught it
- Check instrument inventory for an identical replacement or an eligible loaner
Done when Every tray flagged missing an instrument this run has its case assignment and a replacement option noted.
-
2
Microsoft Teams - alert the SPD team with a fix
microsoft.com
WebRun opens Microsoft Teams to alert the SPD team with a fix. - Post the flagged tray, the missing instrument, and the case it is assigned to in the SPD channel
- Tag the tech on duty for that station so it gets picked up before the tray moves on
- Include whether a replacement or loaner is already available
Done when The SPD team has seen the alert and a fix before the tray is due out.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it hold or cancel the case if an instrument is missing?
No. WebRun only raises the alert with the details your team needs. Any decision to substitute, borrow, or delay stays with your SPD lead and the OR.
How does it know an instrument is actually missing?
It reads the count-sheet flags your techs already record in Censis during assembly or return count, so it only surfaces trays your own team has marked short.
Does it check for loaners automatically?
It checks your current loaner inventory in Censis for an eligible match and includes that in the alert, but placing or requesting a loaner is still a step your team takes.
Related templates
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