Automated CensiTrac Loaner Delivery Reminders
Every morning, WebRun opens Censis, checks which upcoming cases need a loaner tray that has not yet been received, drafts a follow-up text to that vendor's rep through Twilio for your loaner coordinator to review and send, and posts the delivery status of every expected loaner to your SPD Teams channel.
How do I make sure loaner tray deliveries arrive before the case?
WebRun checks Censis every morning for upcoming cases needing a loaner tray that has not yet arrived, and drafts a follow-up text to the vendor's rep through Twilio, leaving it unsent for your loaner coordinator to approve. It also posts the full delivery status to Teams, so nothing is left to chance on the morning of the case.
- Loaner vendors get chased with a draft ready to send, not a forgotten call
- At-risk deliveries surface every morning with the lead time left
- Nothing goes out to a vendor without a human approving it first
Built for SPD loaner coordinators · central sterile managers · perioperative leaders · OR schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
portal.censis.comin a real browser with your saved login - no setup, no API keys. -
1
Censis - check loaner deliveries against upcoming cases
censis.com
WebRun opens Censis to check loaner deliveries against upcoming cases. - Open Censis (LoanerLink) and pull upcoming cases that require a loaner tray
- Check which of those loaners have been received versus still expected
- Note the vendor, the case date, and how much lead time is left for each undelivered loaner
Done when Every upcoming case needing a loaner has its delivery status checked.
-
2
Twilio - draft a follow-up text for the vendor
twilio.com
WebRun opens Twilio to draft a follow-up text for the vendor. - Draft a short follow-up text to the vendor's rep for each loaner not yet received, referencing the case date and tray needed
- Leave every draft unsent in a queue for your loaner coordinator to review
- Never send a text to a vendor without a human approving it first
Done when A draft follow-up exists for every undelivered loaner, waiting on your coordinator's approval.
-
3
Microsoft Teams - post today's loaner delivery status
microsoft.com
WebRun opens Microsoft Teams to post today's loaner delivery status. - Post today's loaner delivery status to the SPD channel: received, expected, or at risk given the lead time left
- Flag any loaner at risk of missing its lead-time window first
- Link to the drafted vendor texts waiting for review
Done when Your team has today's full loaner delivery status and any drafts ready to approve.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text the vendor without me?
No. WebRun only drafts the follow-up text and queues it for your loaner coordinator to review. Nothing goes out to a vendor until a person approves and sends it.
How does it decide a loaner is at risk?
It compares the case date against how much lead time your facility needs to decontaminate, assemble, and sterilize a loaner, and flags anything cutting that window close.
What if the loaner already arrived?
It reads the live receiving status in Censis each morning, so any loaner already checked in as received drops off the at-risk list automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.