Automated CensiTrac Instrument Recall Matching
Whenever a manufacturer or FDA recall notice comes in, WebRun takes the affected model and lot numbers, cross-references them against your instrument tracking in Censis, logs every matching tray and its current location to a Google Sheet, and posts your SPD and risk management team a Teams alert so affected trays are pulled and quarantined quickly.
How do I check if a recalled instrument is in my sterile processing inventory?
WebRun takes a manufacturer recall's model and lot numbers and cross-references them against instrument tracking in Censis, matching any affected instrument to its tray and current location. It logs every match to a Google Sheet and alerts your SPD and risk management team in Teams, so recalled instruments get pulled fast without waiting on a manual inventory search.
- A manual inventory search for a recall becomes a same-day matched list
- Affected trays are logged with location before they can be reused
- Patient-level follow-up stays inside your existing risk and quality process
Built for SPD managers · risk management teams · quality and patient safety officers · perioperative leaders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
portal.censis.comin a real browser with your saved login - no setup, no API keys. -
1
Censis - cross-reference recalled models and lots
censis.com
WebRun opens Censis to cross-reference recalled models and lots. - Take the recalled model numbers and lot or serial numbers from the notice
- Search instrument tracking in Censis (CensiTrac) for any matching instrument currently in your inventory
- Note which tray or set each matching instrument belongs to and its current status: in storage, assigned to a case, or with a loaner
Done when Every instrument matching the recall is identified with its tray and current status.
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2
Google Sheets - log every matching tray and its location
google.com
WebRun opens Google Sheets to log every matching tray and its location. - Open the Instrument Recall Log sheet
- Add a row per matching instrument with its tray, location, and recall notice reference
- Mark each row Pending Pull until your team confirms it has been quarantined
Done when Every matching instrument is logged with a status your team can update.
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3
Microsoft Teams - alert SPD and risk management
microsoft.com
WebRun opens Microsoft Teams to alert SPD and risk management. - Post the recall summary and the matched tray list to the SPD and risk management channel
- Flag any matching instrument currently assigned to a scheduled case first
- Link to the full log sheet and leave any patient-level follow-up to your risk and quality process
Done when SPD and risk management have the matched list and know what to pull first.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact patients about the recall?
No. WebRun only cross-references instruments and trays in Censis and alerts your internal SPD and risk management team. Any patient-level follow-up stays with your risk and quality process, outside this workflow.
What if the recalled instrument was already used in a case?
It is still logged and flagged, with the case noted if Censis has it on record, so your risk management team can review it under your existing recall protocol.
Will it quarantine the tray for me?
No. It flags the match and logs it as Pending Pull. Physically pulling and quarantining the tray is your SPD team's action, confirmed back in the log.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.