Automated CensiTrac Immediate-Use Cycle Tracking
Every night, WebRun opens Censis, pulls every immediate-use steam sterilization cycle run that day, flags any missing a documented reason code, logs each one to a Google Sheet with its instrument and reason, and posts your SPD manager a Teams alert if the day's rate is running above your usual level.
How do I track immediate-use sterilization cycles and catch overuse?
WebRun pulls every immediate-use steam sterilization cycle logged in Censis each night, checks whether each one has a documented reason code, and logs the full list to a Google Sheet with a running weekly count. If the day's rate runs above your recent average, it posts your SPD manager a Teams alert the same night.
- Missing reason codes get caught the same night, not at survey time
- A rising immediate-use rate gets flagged before it becomes a pattern
- Weekly and monthly totals stay logged automatically
Built for SPD managers · infection prevention teams · central sterile directors · hospital quality and compliance staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
portal.censis.comin a real browser with your saved login - no setup, no API keys. -
1
Censis - pull today's immediate-use cycles
censis.com
WebRun opens Censis to pull today's immediate-use cycles. - Open Censis (CensiTrac) and pull every cycle logged as immediate-use steam sterilization today
- Capture the instrument, the sterilizer, the technician, and the documented reason code for each
- Flag any cycle missing a reason code
Done when Every immediate-use cycle today is captured with its reason code status.
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2
Google Sheets - log each cycle with its reason code
google.com
WebRun opens Google Sheets to log each cycle with its reason code. - Open the Immediate-Use Log sheet
- Append a row per cycle with the instrument, reason code, and whether it was documented
- Keep a running weekly and monthly count alongside today's total
Done when Today's immediate-use cycles are logged with the running count updated.
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3
Microsoft Teams - flag the day if the rate runs high
microsoft.com
WebRun opens Microsoft Teams to flag the day if the rate runs high. - Post today's immediate-use count to the SPD manager channel
- Call out any cycle missing a reason code by name
- Flag the day if today's count runs meaningfully above your recent average
Done when Your SPD manager has today's count and knows if it is trending high.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it stop staff from running an immediate-use cycle?
No. WebRun only logs and reports on cycles already run. Deciding when immediate-use sterilization is appropriate stays a clinical and SPD leadership call, every time.
Why does the reason code matter so much?
A documented reason is what auditors and surveyors look for on every immediate-use cycle, so any cycle missing one is called out the same night, while it is still easy to correct.
What counts as a high rate?
By default, a day meaningfully above your recent rolling average gets flagged. You can set your own daily threshold in your run settings if your facility tracks a specific target.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.