Automated Sobriety Hub Referral Follow-Ups
Every Monday, WebRun opens Sobriety Hub, finds referral sources with no placement logged in the last 30 days, drafts a friendly check-in email in Gmail mentioning current bed availability, and posts the week's follow-up list to Slack for admissions staff to review and send.
How do I stay in touch with referral sources who have gone quiet?
Every Monday, WebRun checks Sobriety Hub for referral sources with no placement in the last 30 days, drafts a friendly check-in email mentioning current bed availability, and posts the list to Slack for admissions staff. Every email stays unsent in Gmail until staff review and send it, so quiet referral relationships get a timely nudge, not silence.
- Quiet referral sources get a check-in before the relationship goes cold
- Admissions staff spend minutes reviewing drafts instead of writing from scratch
- Every outreach email stays human reviewed before it reaches a referral partner
Built for sober living homes · recovery residences · admissions coordinators · business development staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.sobrietyhub.comin a real browser with your saved login - no setup, no API keys. -
1
Sobriety Hub - find quiet referral sources
sobrietyhub.com
WebRun opens Sobriety Hub to find quiet referral sources. - Open Sobriety Hub's referral source log
- Find sources with no placement sent in the last 30 days
- Capture contact name, organization, and last referral date
Done when Every quiet referral source is listed with its last referral date.
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2
Gmail - draft the check-in email
gmail.com
WebRun opens Gmail to draft the check-in email. - Draft a short, friendly check-in email to each quiet referral contact
- Mention current bed availability in the draft
- Leave every draft unsent in the outreach account for staff review
Done when A reviewable draft email exists for every quiet referral source.
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3
Slack - share the follow-up list
slack.com
WebRun opens Slack to share the follow-up list. - Post the week's referral follow-up list to the admissions channel with draft links
- Tag the staff member who owns each relationship
Done when Admissions staff have this week's referral follow-up list and drafts in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email referral sources without approval?
No. WebRun drafts the check-in email in Gmail and leaves it unsent. Admissions staff review and send each one, so no message goes out to a referral partner automatically.
How does it decide a referral source is quiet?
It checks Sobriety Hub for any referral contact with no new placement logged in the last 30 days, so the list only surfaces relationships that actually need attention.
Does it include bed availability in the draft?
Yes. Each draft mentions current bed availability so the referral contact has a reason to place someone, and staff can adjust the details before sending.
Related templates
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