Automated Sobriety Hub Alumni Check-In Drafts
On the first Monday of every month, WebRun opens Sobriety Hub, finds alumni with no contact logged in the last 60 days, drafts a short, personal check-in text in Twilio for the alumni coordinator to review and send, and posts the outreach list to Slack.
How do I stay in touch with sober living alumni without losing track of anyone?
Every month, WebRun checks Sobriety Hub for alumni with no logged contact in the last 60 days, drafts a short, personal check-in text for each one, and posts the outreach list to Slack. Every draft stays unsent in Twilio until the alumni coordinator reviews and sends it, so former residents get a genuine human check-in, not an automated blast.
- No alumnus goes more than 60 days without a check-in attempt
- The alumni coordinator reviews ready-made drafts instead of writing each text cold
- Outreach naturally rotates to whoever has gone quietest that month
Built for sober living homes · recovery residences · alumni coordinators · aftercare programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.sobrietyhub.comin a real browser with your saved login - no setup, no API keys. -
1
Sobriety Hub - find alumni due for a check-in
sobrietyhub.com
WebRun opens Sobriety Hub to find alumni due for a check-in. - Open Sobriety Hub's alumni tracker
- Find graduates with no logged contact in the last 60 days
- Capture name, discharge date, and last known contact method
Done when Every alumnus due for a check-in is listed with their details.
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2
Twilio - draft the check-in text
twilio.com
WebRun opens Twilio to draft the check-in text. - Draft a short, personal check-in text for each alumnus asking how they're doing
- Leave every draft unsent for the alumni coordinator to review
Done when A reviewable draft text exists for every alumnus due for outreach.
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3
Slack - share the outreach list
slack.com
WebRun opens Slack to share the outreach list. - Post the month's alumni outreach list to the alumni relations channel
- Include the draft links for each person
Done when The alumni coordinator has this month's check-in list and drafts in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text alumni without staff approval?
No. WebRun drafts the check-in text in Twilio and leaves it unsent. The alumni coordinator reviews and sends each one, so no former resident gets an automated message.
How does it decide who is due for a check-in?
It looks for any alumnus with no contact logged in Sobriety Hub in the last 60 days, so outreach naturally rotates to whoever has gone quietest.
Is this the same as clinical follow-up care?
No. It's a peer support check-in, not a clinical contact. Any alumnus who needs clinical follow-up is flagged separately for a counselor to handle directly.
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