Automated SmartSuite Record Sync
Every morning, WebRun opens SmartSuite, finds records created or updated in the last 24 hours, mirrors each one into the matching Airtable base, and posts a sync status note to your team's Notion page.
How do I keep SmartSuite records synced with Airtable automatically?
WebRun checks SmartSuite every morning for records created or updated in the last 24 hours, mirrors each one into the matching Airtable base, and posts a sync status note to your team's Notion page. Records stay aligned across tools automatically, and anything that can't be matched gets flagged instead of guessed.
- Records stay aligned across tools without a manual export
- Unmatched records get flagged instead of silently duplicated
- The team sees sync status in Notion every morning
Built for operations teams · no-code builders · cross-functional teams · data coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.smartsuite.comin a real browser with your saved login - no setup, no API keys. -
1
SmartSuite - find records changed today
smartsuite.com
WebRun opens SmartSuite to find records changed today. - Open SmartSuite and check records created or updated in the last 24 hours across active solutions
- Note each record's status field and which solution it belongs to
- Flag records with a status that changed since yesterday
Done when Every record changed in the last day is listed with its status.
-
2
Airtable - mirror the changed records
airtable.com
WebRun opens Airtable to mirror the changed records. - Mirror each changed record into the matching Airtable base
- Update existing rows rather than duplicating them
- Note any record that failed to match an existing row
Done when Every changed SmartSuite record is mirrored in Airtable.
-
3
Notion - post a sync status note
notion.so
WebRun opens Notion to post a sync status note. - Post a short sync status note to the team's Notion page
- List how many records synced and any that need manual matching
- Link back to the Airtable mirror
Done when The team has today's sync status in Notion.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it change any records in SmartSuite?
No. WebRun only reads changed records from SmartSuite to mirror them elsewhere. It never edits a record inside SmartSuite itself.
What happens if a record doesn't match anything in Airtable?
It's flagged in the Notion sync note instead of creating a possibly wrong duplicate, so you can match it manually.
Does it sync every solution in our workspace?
It covers the active solutions you point it at, so you can scope the sync to the ones your team actually shares.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.