Automated SignNow Onboarding Packet Tracking
Every hour, WebRun opens SignNow, checks each new-hire document packet's signature progress, logs which documents are signed and which are still pending into Airtable, and once every document in the packet is complete, drafts a Gmail welcome handoff for HR to review and send.
How do I track new-hire SignNow paperwork through to fully signed?
WebRun checks each new hire's SignNow packet every hour, logs which documents are signed and which are still pending into Airtable, and once everything is signed, drafts a Gmail welcome handoff for HR to review and send. Onboarding paperwork gets tracked to completion automatically, and nothing goes to the new hire without HR's own approval.
- HR sees packet progress in Airtable without checking SignNow directly
- Welcome handoffs are ready the moment paperwork completes
- No new hire's paperwork status goes untracked between signatures
Built for HR teams · people operations · recruiting coordinators · small business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.signnow.comin a real browser with your saved login - no setup, no API keys. -
1
SignNow - check the packet's signature progress
signnow.com
WebRun opens SignNow to check the packet's signature progress. - Open SignNow and check each active onboarding packet
- Read which documents in the packet are signed and which are pending
- Note the new hire's name and start date for each packet
Done when Every active packet's signature progress is captured.
-
2
Airtable - log which documents are signed
airtable.com
WebRun opens Airtable to log which documents are signed. - Open the onboarding tracker base
- Update the record for each new hire with signed and pending documents
- Mark the packet complete once every document shows signed
Done when Every packet's Airtable record reflects its current signature status.
-
3
Gmail - draft the welcome handoff
gmail.com
WebRun opens Gmail to draft the welcome handoff. - Draft a welcome handoff email once the full packet is signed
- Summarize what's complete and note the new hire's start date
- Leave the draft in Gmail for HR to review and send
Done when Every fully signed packet has a drafted welcome handoff waiting.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will the welcome email send without HR checking it?
No. WebRun only drafts the email in Gmail. HR reviews and sends it themselves once the packet is confirmed complete.
Does it send the onboarding documents for signature?
No. It only tracks the status of packets already sent through SignNow. Sending the original documents is done by HR.
How does it know a packet is fully signed?
It reads the live status of every document in the packet in SignNow, so the welcome draft only triggers once all of them show signed.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.