Automated SendGrid Suppression Reviews
Every Monday, WebRun opens SendGrid, reads the suppression lists covering bounces, blocks, invalid addresses, and spam reports, counts what was added in the last week and which receiving domains they cluster around, opens a Trello card for each pattern that needs a fix, and sends you a WhatsApp summary of how much of your list is now unmailable.
How do I keep track of bounces and blocked addresses on my email list?
WebRun reviews your SendGrid suppressions every Monday. It counts the bounces, blocks, invalid addresses, and spam reports added in the last week, groups them by receiving domain and reason, opens a Trello card for each pattern worth fixing, and sends your team a WhatsApp summary of the totals.
- The unmailable share of your list is measured weekly
- Deliverability problems are grouped by receiving domain, not guessed at
- No address is unsuppressed without a person deciding
Built for email marketers · lifecycle marketing teams · SaaS growth teams · agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.sendgrid.comin a real browser with your saved login - no setup, no API keys. -
1
SendGrid - review bounces, blocks, and spam reports
sendgrid.com
WebRun opens SendGrid to review bounces, blocks, and spam reports. - Sign in and open the suppressions area
- Count what was added in the last 7 days across bounces, blocks, invalid addresses, and spam reports
- Group the additions by receiving domain and by the reason given
- Note any single domain or reason that accounts for an unusual share of the week's additions
Done when Last week's suppression additions are counted and grouped by domain and reason.
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2
Trello - open a card per pattern to fix
trello.com
WebRun opens Trello to open a card per pattern to fix. - Open the email operations board
- Create a card for each pattern worth acting on, for example one receiving domain blocking heavily or a rise in spam reports
- Put the counts, the reason text, and the affected domain on the card
- Leave every suppression in place. Removing an address is a sending decision and stays with a person
Done when Every pattern from this week has a card with its counts.
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3
WhatsApp - send you the weekly summary
whatsapp.com
WebRun opens WhatsApp to send you the weekly summary. - Send the summary to your internal marketing group
- Show additions this week by type, the change on the previous week, and the running total of suppressed addresses
- Name the receiving domains behind the biggest share
- Keep it internal. WebRun never sends a campaign or emails a contact
Done when The group has this week's suppression summary.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it remove addresses from my suppression lists?
No. WebRun never deletes a suppression, unblocks an address, or changes a setting in SendGrid. Mailing a suppressed address can damage your sending reputation, so a person makes that call.
Does it send any email?
No. It never sends a campaign, a test, or a single message. This workflow only reads your suppression data and reports on it in Trello and WhatsApp.
Why group suppressions by receiving domain?
Because a cluster from one receiving domain usually means an authentication or reputation problem with that provider rather than a bad list, and the fix is completely different.
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