Automated Seesaw Inactive Portfolio Alerts
Every Monday, WebRun opens Seesaw, checks each student's portfolio for new posts in the last 10 days, saves the inactive list to Google Drive, and drafts a Twilio note for parents to check in on their child's work.
How do I know when a student's Seesaw portfolio has gone quiet?
WebRun checks every student's Seesaw portfolio each Monday for new posts in the last 10 days and saves the inactive list to Google Drive. It drafts a Twilio check in note for each inactive student's parent, so a teacher can review and send it before a quiet portfolio goes unnoticed for weeks.
- Quiet portfolios get flagged within 10 days, not at conferences
- Parents get a personal, ready to send check in note
- The inactive list always reflects the current week, not stale data
Built for elementary teachers · K12 classroom teachers · parent communication coordinators · instructional coaches
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
seesaw.mein a real browser with your saved login - no setup, no API keys. -
1
Seesaw - check portfolio activity
- Open Seesaw and check each student's portfolio for new posts
- Compare the last post date against the last 10 days
- List every student with no new post in that window
Done when Every student's portfolio has been checked for recent activity.
-
2
Google Drive - save the inactive list
drive.google.com
WebRun opens Google Drive to save the inactive list. - Save the inactive student list as a dated file in the class folder
- Include each student's last post date
- Replace last week's list so the folder stays current
Done when The current inactive list is saved in Drive.
-
3
Twilio - draft a parent check in
twilio.com
WebRun opens Twilio to draft a parent check in. - Draft a short check in note for each inactive student's parent
- Mention their child's last posted work to keep it personal
- Queue the drafts for the teacher to review and send. WebRun never texts parents on its own
Done when A draft check in exists for every inactive student's parent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text parents without approval?
No. WebRun only drafts the note in Twilio. The teacher reviews and sends it, nothing reaches a parent automatically.
What counts as inactive?
No new portfolio post in the last 10 days, based on the student's actual Seesaw activity, not an assumption.
Does it check every class?
Yes. Point it at each class roster and it checks every student's portfolio in the same run.
Related templates
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