Automated ScreenPal Video Library Index
Every Monday, WebRun opens ScreenPal, lists the videos added since the last run, captures each title, length, share link and view count, writes them into your index sheet in Google Drive, and emails you a short digest of what is new.
How do I keep a searchable index of my ScreenPal videos?
WebRun opens ScreenPal every Monday, lists the videos you recorded that week, and captures each title, length, share link and view count. It writes them into your Google Drive index and emails you a digest, so your video library stays searchable without anyone maintaining a spreadsheet by hand.
- Every recorded video is findable by title, folder, and link
- View counts refresh weekly instead of going stale
- Untitled or unfiled videos get flagged the week they appear
Built for course creators · L&D teams · support teams · marketing teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
screenpal.comin a real browser with your saved login - no setup, no API keys. -
1
ScreenPal - list new videos and their stats
screenpal.com
WebRun opens ScreenPal to list new videos and their stats. - Open ScreenPal and go to your hosted video library
- Capture every video created or updated since the last run
- Record the title, folder, length, share link, and current view count for each
Done when Every new or updated ScreenPal video is captured with its link and stats.
-
2
Google Drive - write them into the index
drive.google.com
WebRun opens Google Drive to write them into the index. - Open your video index file in Google Drive
- Add one row per new video with its title, folder, length, share link, and views
- Update the view count on rows that already exist and leave a run date stamp
Done when The Drive index has a row for every ScreenPal video with fresh view counts.
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3
Gmail - email you what was added
gmail.com
WebRun opens Gmail to email you what was added. - Compose a short digest listing the videos added this week with their links
- Call out any video with no folder, no title, or no description so you can tidy it
- Send the digest to your own inbox. Anything addressed to someone else is left as a draft for you to approve
Done when This week's new-video digest is in your inbox with a link to the index.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email my customers or my team?
No. The weekly digest goes to your own inbox only. If you point it at anyone else, WebRun writes the message and leaves it as a Gmail draft for you to approve and send.
Does it change anything inside ScreenPal?
No. WebRun only reads your video library in ScreenPal. Titles, folders, sharing settings, and the videos themselves are left exactly as they are.
What happens to videos already in the index?
They stay put and get a refreshed view count each Monday, so the index shows current numbers instead of the figure from the week you recorded.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.