Automated Screencast.com Storage Alerts
Every Monday, WebRun opens Screencast.com, reads total storage used against the plan limit and which videos and screenshots got the most views last week, logs both to a Google Sheets tracker, and emails the account admin if storage has crossed 80% of the plan limit.
How do I know before my Screencast.com storage runs out?
WebRun checks Screencast.com every Monday, reading total storage used against the plan limit and which hosted videos and screenshots got the most views last week. It logs both to a Google Sheets tracker and emails the admin only when storage has crossed 80% of the plan limit, so a full account never blocks an upload without warning.
- Storage limits get caught before an upload fails
- Weekly usage is tracked in Sheets without opening the dashboard
- Top-viewed content is visible every week, not just when someone checks
Built for support teams · technical writers · training content teams · IT admins
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.screencast.comin a real browser with your saved login - no setup, no API keys. -
1
Screencast.com - check storage usage and top views
screencast.com
WebRun opens Screencast.com to check storage usage and top views. - Open the Screencast.com account dashboard
- Read total storage used against the plan limit
- Note which videos and screenshots had the most views in the past week
Done when This week's storage usage and top-viewed content are captured.
-
2
Google Sheets - log the weekly usage reading
google.com
WebRun opens Google Sheets to log the weekly usage reading. - Add this week's storage usage and top-viewed items as a new row
- Keep the tracker running week over week
- Highlight the row if usage crossed 80% of the plan limit
Done when This week's reading is logged in the Google Sheets tracker.
-
3
Gmail - alert the admin near the plan limit
gmail.com
WebRun opens Gmail to alert the admin near the plan limit. - Check if storage usage has crossed 80% of the plan limit
- If it has, email the account admin with the current usage and limit
- Skip the email entirely when usage is under the threshold
Done when The admin has an email whenever storage crosses 80% of the plan limit, and no email otherwise.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it delete old files to free up space?
No. WebRun never deletes anything in Screencast.com. It only reports usage so you can decide what to clean up or whether to upgrade the plan.
When does the admin get an email?
Only when storage usage has crossed 80% of the plan's limit. Under that threshold, the reading is logged to Sheets with no email sent.
What counts as a top-viewed item?
The videos and screenshots hosted on Screencast.com with the most views in the past week, read straight from the account's own view counts.
Related templates
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