Automated RealPage Lease Renewal Alerts
Every Monday, WebRun opens RealPage, finds leases expiring in the next 60 days across the property, adds a renewal outreach task to Google Calendar for each unit, and posts a Microsoft Teams alert so the property manager can start renewal conversations with plenty of notice.
How do I track upcoming RealPage lease expirations?
WebRun checks RealPage every Monday for leases expiring in the next 60 days. It adds a renewal outreach task to Google Calendar for each unit and posts a Microsoft Teams alert with the current rent and days remaining, so the property manager starts renewal conversations early instead of scrambling as move-out dates approach.
- Renewal outreach gets a 60 day head start on every lease
- Every expiring unit has a scheduled task, not a missed report line
- Renewed leases drop off the alert automatically
Built for property managers · multifamily operators · leasing teams · real estate asset managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.realpage.comin a real browser with your saved login - no setup, no API keys. -
1
RealPage - find leases expiring soon
realpage.com
WebRun opens RealPage to find leases expiring soon. - Open RealPage and review the lease expiration report
- Keep leases expiring in the next 60 days
- Capture the unit, resident, and current rent for each
Done when Every lease expiring in 60 days is listed with its details.
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2
Google Calendar - schedule renewal outreach
calendar.google.com
WebRun opens Google Calendar to schedule renewal outreach. - Add a renewal outreach task for each expiring lease
- Title it with the unit number and expiration date
- Schedule it at least 45 days before the lease ends
Done when Every expiring lease has a renewal outreach task on the calendar.
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3
Microsoft Teams - alert the property manager
microsoft.com
WebRun opens Microsoft Teams to alert the property manager. - Post an alert listing this week's expiring leases by unit
- Note the current rent and days until expiration
- Leave the renewal offer and rate to the property manager
Done when The property manager has been alerted about every expiring lease.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it send the renewal offer to the resident?
No. WebRun only schedules internal outreach tasks and alerts the property manager. Setting the renewal rate and contacting the resident stays with your team.
How far ahead does it look?
It flags leases expiring in the next 60 days, giving the property manager time to plan renewal outreach before the lease runs out.
What happens once a lease renews?
It's read fresh from RealPage each Monday, so a renewed lease stops appearing in the following week's alert.
Related templates
Put this on autopilot.
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