Automated Proof Signing Session Status Tracking
Every morning, WebRun opens Proof, checks the status of every notarization and signing session scheduled since the last run, logs each one to Google Sheets with its outcome, and drafts a Gmail follow-up for any session that was scheduled but never completed, ready for you to review and send.
How do I track incomplete Proof signing sessions?
WebRun checks Proof every morning for the status of every notarization and signing session, logs each one to Google Sheets, and drafts a Gmail follow-up for any session that didn't complete. You review and send every follow-up, so incomplete sessions get chased without an automated email reaching a signer unreviewed.
- Every signing session's status is logged the same morning
- Incomplete sessions get a follow-up draft ready within a day
- No signing session silently falls through without a next step
Built for title companies · mortgage lenders · real estate teams · legal operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
proof.comin a real browser with your saved login - no setup, no API keys. -
1
Proof - check every signing session's status
proof.com
WebRun opens Proof to check every signing session's status. - Open Proof and list signing sessions scheduled since the last run
- Read each one's current status
- Separate completed sessions from anything incomplete
Done when Every recent signing session's status has been read.
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2
Google Sheets - log each session's outcome
google.com
WebRun opens Google Sheets to log each session's outcome. - Add a row for each session with the signer, document, and status
- Mark whether it completed, was rescheduled, or is still pending
- Keep one running log across all sessions
Done when Every recent session's status is logged in Google Sheets.
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3
Gmail - draft a follow-up for incomplete sessions
gmail.com
WebRun opens Gmail to draft a follow-up for incomplete sessions. - Draft a follow-up email for each incomplete session
- Reference the document and the original scheduled time
- Leave every draft unsent for your review
Done when A follow-up draft is ready in Gmail for every incomplete session.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the signer without me?
No. WebRun only drafts the follow-up in Gmail. A human reviews and sends every email, WebRun never sends one on its own.
Does it reschedule a notarization session?
No. It only reads the session status Proof already recorded and reports it. It never books, moves, or cancels a session.
How does it decide a session is incomplete?
It reads the actual status recorded in Proof for each session, so a session is only flagged once Proof itself shows it as incomplete or not finished.
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