Automated ProductPlan Timeframe Expiry Reminders
Every Monday, WebRun checks ProductPlan for roadmap bars whose end date falls within two weeks while still marked in progress, checks Google Drive to see whether the linked spec is still being worked on, and posts a Slack reminder to each bar's owner.
How do I get reminded before a ProductPlan roadmap timeframe ends?
WebRun checks ProductPlan every Monday for roadmap bars whose end date falls within two weeks while still marked in progress. It checks Google Drive to see whether the linked spec is still being worked on, then posts a Slack reminder to each bar's owner naming the initiative and how soon its timeframe ends.
- Expiring roadmap timeframes surface two weeks out, not the day they end
- Drive activity shows whether the underlying work is still moving
- Owners get a direct Slack reminder instead of a missed roadmap deadline
Built for product managers · product teams · SaaS companies · program managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.productplan.comin a real browser with your saved login - no setup, no API keys. -
1
ProductPlan - find bars with an expiring timeframe
productplan.com
WebRun opens ProductPlan to find bars with an expiring timeframe. - Open the roadmap
- Find bars whose end date falls within the next two weeks while still marked in progress
- Capture the bar, owner, and end date
Done when Every bar ending within two weeks is listed with its owner and end date.
-
2
Google Drive - check the linked spec's activity
drive.google.com
WebRun opens Google Drive to check the linked spec's activity. - Open the spec or brief document linked to each expiring bar
- Check its last-modified date
- Note whether work is still active
Done when Each expiring bar has its linked document activity checked.
-
3
Slack - remind the owner
slack.com
WebRun opens Slack to remind the owner. - Post a reminder to each bar's owner
- Name the initiative and how soon the timeframe ends
- Include the linked document's activity status
Done when Every bar owner has a reminder in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it move or extend the bar's dates?
No. It only reads the current end date and reports what's coming up. Adjusting the timeframe is left to the owner.
Does it read the contents of the linked spec?
No. It only checks the document's last-modified date in Google Drive, not its content.
What if the bar is already marked done?
It is left out of the reminder. Only bars still in progress with a close end date are included.
Related templates
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