Export your Productive profitability numbers automatically
Every Monday, WebRun reads budget, actual cost, and margin for every active Productive project, flags anything running negative, checks Notion for a scope change note that explains the shortfall, and exports one row per project to an Airtable profitability table.
- No credit card
- Under $0.01 per run
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How do I export Productive project profitability automatically?
Every Monday, WebRun reads budget, actual cost, and margin for every active Productive project, flags anything running negative, and checks Notion for a scope change note that explains the shortfall. It then exports one row per project, with the full numbers and note status, to an Airtable profitability table.
- Negative margin projects are caught every Monday, not at month end
- Scope change context is pulled in automatically next to the numbers
- A running Airtable history replaces manual profitability spreadsheets
Built for agencies · professional services firms · finance leads · operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.productive.ioin a real browser with your saved login - no setup, no API keys. -
1
Productive - read budget, actuals, and margin per project
productive.io
WebRun opens Productive to read budget, actuals, and margin per project. - Open the projects overview
- Read budget, actual cost, and margin for each active project
- Flag anything with negative margin
Done when Every active project's budget, actuals, and margin are captured.
-
2
Notion - check scope notes on negative margin projects
notion.so How to Automate Notion
WebRun opens Notion to check scope notes on negative margin projects. - For each project flagged with negative margin, open its brief
- Check for a logged scope change note
- Note whether one explains the shortfall
Done when Every negative margin project has been checked for a scope change note.
-
3
Airtable - export the profitability table
airtable.com How to Automate Airtable
WebRun opens Airtable to export the profitability table. - Open the Profitability table
- Export one row per project with budget, actuals, and margin
- Add the scope note status for each
Done when This week's profitability export is saved in Airtable.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change any budgets or costs?
No. It only reads what's already in Productive and reports it. Adjusting a budget is left to the project owner.
How does it decide a project is running negative?
It compares actual cost against budget for each project inside Productive, not an outside estimate.
Does it explain why a project is over budget?
It checks Notion for a scope change note you've already logged. It does not invent a reason if none exists.
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