Automated Princeton Review Access Expiry Reminders
Every morning, WebRun opens Princeton Review, checks each enrolled student's course access window for expirations in the next 14 days, logs them to Airtable, and drafts a Gmail reminder for each student before their access closes.
How do I remind students before their Princeton Review access expires?
WebRun checks every student's Princeton Review course access window each morning for expirations within the next 14 days. It logs the list to Airtable with each student's score trend and drafts a Gmail reminder naming the closing date, so a human can send it before access closes and progress is lost.
- Students get a reminder before access closes, not after
- Score trends are tracked alongside the expiry date
- Every upcoming expiry is visible in one Airtable base
Built for test prep advisors · tutoring centers · academic coaches · Princeton Review program administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.princetonreview.comin a real browser with your saved login - no setup, no API keys. -
1
Princeton Review - check access expiry dates
princetonreview.com
WebRun opens Princeton Review to check access expiry dates. - Open the student roster and check each course's access end date
- Compare the end date against the next 14 days
- List every student whose access is expiring soon
Done when Every student's access window has been checked for upcoming expiry.
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2
Airtable - log upcoming expirations
airtable.com
WebRun opens Airtable to log upcoming expirations. - Add a row for each student with their course and access end date
- Include their practice test score trend so far
- Mark whether a reminder has already been drafted
Done when Every upcoming expiry is logged in Airtable.
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3
Gmail - draft the reminder email
gmail.com
WebRun opens Gmail to draft the reminder email. - Draft a reminder email for each student naming their course and access end date
- Mention how to extend access if they need more time
- Leave the drafts in Gmail for review. WebRun never emails students on its own
Done when A draft reminder exists for every student with access expiring soon.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email students without approval?
No. WebRun only drafts the reminder in Gmail. A human on your team reviews and sends it before any student sees it.
How far ahead does it warn?
It flags access expiring within the next 14 days, giving students and advisors time to plan an extension if needed.
What if a student already finished the course?
It checks live completion and access status each run, so anyone who's already done is skipped automatically.
Related templates
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