Automated Powtoon Video Export Archiving
Every night, WebRun opens Powtoon, finds the projects exported since the last run, saves each finished MP4 into a dated folder in Google Drive, records the project name, workspace folder, export date, and share link, and posts the growing index to a Trello card for the content team.
How do I archive finished videos outside the editor they were made in?
WebRun opens Powtoon each night, finds the projects exported since the last run, and saves every finished MP4 into a dated Google Drive folder. It then indexes each video on a Trello card with its owner, export date, and share link, so an old campaign asset is findable without opening the editor.
- Every finished video has a copy outside the editor the same night
- Old campaign assets are findable by name and month
- Projects still rendering are skipped, so no partial file is archived
Built for content leads · marketing teams · video producers · agency studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.powtoon.comin a real browser with your saved login - no setup, no API keys. -
1
Powtoon - find new exports
powtoon.com
WebRun opens Powtoon to find new exports. - Open Powtoon and go through your workspace folders
- Find the projects that finished exporting since the last run
- Capture the project name, the folder it lives in, the export date, and the share link
- Note which team member exported it so the index credits the right owner
- Skip projects still rendering and pick them up on the next run
Done when Every newly exported video is identified with its project detail.
-
2
Google Drive - file each finished MP4
drive.google.com
WebRun opens Google Drive to file each finished MP4. - Open your video archive in Google Drive and create tonight's dated folder
- Save each exported MP4 into it under a clear, consistent file name
- Keep the campaign or client name in the file name so search finds it later
- Skip any file already archived so the folder never holds duplicates
Done when Every new export has a filed copy in the Drive archive.
-
3
Trello - index the archive
trello.com
WebRun opens Trello to index the archive. - Open your content archive board in Trello
- Add a line per video to the index card: project name, export date, owner, Drive location, share link
- Group the entries by month so an old campaign is easy to find
- Keep the card internal to the team. WebRun never publishes a video anywhere
Done when Tonight's exports are listed on the archive index card.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it publish or share any video publicly?
No. WebRun files copies into your own Google Drive and indexes them on an internal Trello card. It never posts a video to social, a site, or any public channel.
Does it delete anything from Powtoon?
No. The original project stays exactly where it is. WebRun archives a copy of the export and leaves your Powtoon workspace untouched.
What about a project still rendering at run time?
It is skipped tonight and picked up on the next run once the export has finished, so no partial file ever lands in the archive.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.