Automated Podio Overdue Item Chasing
Every morning, WebRun scans your Podio workspace for items with tasks past their due date, checks Google Drive to see whether the linked file has moved since, and drafts a short Twilio chase text naming the item and how many days it has slipped.
How do I chase overdue items in Podio?
WebRun scans your Podio workspace every morning for items with tasks past their due date. It checks Google Drive to see whether the linked file has moved since, then drafts a short Twilio chase text naming the item and how many days it has slipped, leaving it unsent for you to review and send.
- Overdue items get chased the same morning they slip
- Drive activity shows whether work actually continued off Podio
- Nothing is texted to anyone without a human review first
Built for operations teams · real estate teams · sales operations · small businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
podio.comin a real browser with your saved login - no setup, no API keys. -
1
Podio - find items with overdue tasks
podio.com
WebRun opens Podio to find items with overdue tasks. - Open the workspace apps
- Find items with an attached task past its due date
- Capture the item, owner, and days overdue
Done when Every item with an overdue task is listed with its owner and days overdue.
-
2
Google Drive - check the linked file's activity
drive.google.com
WebRun opens Google Drive to check the linked file's activity. - Open the file or folder linked to each overdue item
- Check its last-modified date
- Note whether work has continued off Podio
Done when Each overdue item has its linked file activity checked.
-
3
Twilio - draft a chase text for the owner
twilio.com
WebRun opens Twilio to draft a chase text for the owner. - Draft a short chase text for each overdue item
- Name the item and days overdue
- Leave every draft unsent. WebRun never sends a text on its own
Done when A ready-to-send chase text draft exists for every overdue item's owner.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it complete or reassign the overdue task?
No. It only reads the task's due date and reports what's overdue. Completing or reassigning it is left to the owner.
Does it text the item's owner automatically?
No. It drafts one chase text per overdue item and leaves it unsent. You review and send it yourself.
Does it check the file's contents in Google Drive?
No. It only checks the file's last-modified timestamp, not its contents.
Related templates
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