Automated Podbean Episode Release Checks
Every Thursday, WebRun signs in to Podbean, opens the episode scheduled for release, and checks it against your release checklist: title, description and show notes, artwork, tags, season and episode number, and the publish date and time. It records the episode in Airtable and drafts the listener announcement email in Gmail, leaving both the episode and the email for you to approve.
How do I check a podcast episode is complete before it publishes?
WebRun opens Podbean every Thursday and checks the episode queued for release against your checklist, covering show notes, artwork, tags, episode number, and publish time. It logs the episode in Airtable and drafts the listener announcement in Gmail, leaving both the publish and the send to you.
- Missing show notes and artwork are caught the day before release
- The announcement email is written before the episode goes live
- Every episode has a dated record showing what was missed
Built for podcasters · audio producers · content teams · independent creators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.podbean.comin a real browser with your saved login - no setup, no API keys. -
1
Podbean - check the queued episode against the checklist
podbean.com
WebRun opens Podbean to check the queued episode against the checklist. - Sign in to Podbean and open the episode scheduled for the next release date
- Check the title, description and show notes, episode artwork, tags, and episode number are all filled in
- Confirm the publish date and time are set for your usual release slot
- List anything missing or inconsistent. Never publish or reschedule the episode yourself
Done when The queued episode has been checked and every gap is listed.
-
2
Airtable - log the episode and its gaps
airtable.com
WebRun opens Airtable to log the episode and its gaps. - Open your show base in Airtable and add a row for this episode
- Record the episode number, title, guest, planned publish date, and length
- Mark each checklist item as complete or missing so the gaps are visible at a glance
- Keep the history so you can see which item is missed most often
Done when The episode is logged in Airtable with its checklist status.
-
3
Gmail - draft the listener announcement
gmail.com
WebRun opens Gmail to draft the listener announcement. - Open Gmail and draft the listener announcement for this episode
- Use the episode title, the guest, and three lines from the show notes
- Put the missing checklist items at the top of the draft as a reminder to fix them first
- Leave the email unsent in Drafts. WebRun never emails your listener list
Done when The announcement email is drafted and waiting with the checklist gaps noted.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it publish the episode or email my listeners?
No. WebRun never publishes, reschedules, or edits an episode, and never sends the announcement. The episode stays queued as you left it and the email waits unsent in Gmail Drafts.
What does it actually check?
Your release checklist: title, description and show notes, artwork, tags, episode and season number, and the publish date and time. Add or remove items and the Thursday run follows your list.
What if no episode is queued for the next slot?
It says so plainly. An empty release slot is reported as the headline finding, which is usually the most useful warning of the week.
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