Automated Daycare Credit Expiry Reminders
Every morning, WebRun opens Gingr, reviews each owner's daycare packages, finds the ones with only a few credits left or an expiry date within 14 days, drafts a warm use-them-up reminder to each owner in Gmail, leaves every draft unsent for the front desk, and posts your team a Slack list of expiring packages.
How do I remind owners to use expiring daycare credits?
Every morning, WebRun opens Gingr, reviews each owner's daycare packages, and finds credits running low or expiring within 14 days. It drafts a warm use-them-up reminder to each owner in Gmail naming the pet and balance, leaves the drafts unsent for the front desk, and posts your team a Slack list, soonest to expire first.
- Low and expiring credits surface every morning, not after they lapse
- Each reminder is drafted and waiting, so the front desk just reviews and sends
- More owners book to use credits before they expire, lifting daycare attendance
Built for dog daycare owners · pet resort managers · boarding kennels · front desk teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.gingrapp.comin a real browser with your saved login - no setup, no API keys. -
1
Gingr - find low or expiring credits
gingrapp.com
WebRun opens Gingr to check daycare package balances and expiry dates. - Open Gingr and review the daycare packages and credit balances on each owner's account
- Find packages down to their last few credits or expiring within the next 14 days
- Capture the owner, pet, credits remaining, and expiry date for each
Done when Every owner with low or soon-to-expire daycare credits is listed with their balance and expiry.
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2
Gmail - draft owner reminders
gmail.com
WebRun drafts a credit-expiry reminder for each owner and leaves it unsent. - Draft a warm, on-brand reminder to each owner naming their pet, credits left, and expiry date
- Invite them to book a few days so the credits do not go to waste
- Save every message as a draft and leave it unsent for the front desk to review
Done when A credit-expiry reminder draft sits ready in Gmail for every affected owner.
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3
Slack - report whose credits expire
slack.com
WebRun posts the day's expiring-credit list to Slack. - Post your team a list of owners with low or expiring daycare credits and their balances
- Put the soonest expiries first so the front desk can call before credits lapse
- Note that the reminder drafts are waiting in Gmail for review
Done when Your front desk has today's expiring-credit list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email owners on its own?
No. WebRun only drafts each credit reminder in Gmail and leaves it unsent. Your front desk reads every message and clicks send, so no owner is contacted without a person approving it first.
How does it know which credits are expiring?
It reads the daycare packages and credit balances on each owner's Gingr account every morning and flags any package down to its last few credits or expiring within 14 days, so you nudge only the owners who genuinely have credits at risk.
Will it charge cards or sell new packages?
No. WebRun never takes payment or changes a package. It surfaces who has credits about to lapse and drafts the reminder. Any new purchase happens when the owner books and your team processes it in Gingr.
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Put this on autopilot.
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