Automated PayPal Failed Payment Recovery
Every morning, WebRun opens PayPal, finds the subscription charges that failed overnight, matches each to its customer and plan, drafts a short recovery note per customer for you to approve, books a retry check in Google Calendar, and messages you the day's failures on Telegram.
How do I catch failed PayPal subscription payments each morning?
Every morning WebRun opens PayPal, finds the subscription charges that failed overnight, and matches each to its customer, plan, and failure count. It drafts a recovery note per customer for your approval, messages the list on Telegram, and books a retry check in Google Calendar, so failed billing does not quietly become churn.
- Overnight billing failures are seen the same morning
- Every customer note is drafted and waits for approval
- Repeat failures are ranked ahead of one-off declines
Built for subscription businesses · billing managers · SaaS founders · membership operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.paypal.com/signinin a real browser with your saved login - no setup, no API keys. -
1
PayPal - find failed recurring payments
paypal.com
WebRun opens PayPal to find failed recurring payments. - Open PayPal and go to your recurring payments and subscriptions
- Find charges that failed or were declined since the last run
- Capture the customer, the plan, the amount, and the reason given
- Note how many consecutive failures each subscription now has
- Check whether the subscription is still active or already suspended
- Take no payment action. WebRun never retries a charge, cancels a plan, or moves money
Done when Every failed subscription charge is listed with its customer, amount, and failure count.
-
2
Telegram - report the day's failures
telegram.org
WebRun opens Telegram to report the day's failures. - Message the day's failures with customer, plan, amount, and reason
- Put subscriptions on their second or third consecutive failure first
- Show the total recurring revenue at risk this morning
- Include the drafted customer note for each so you can approve or edit it before anything is sent
Done when You have the day's failures and a drafted note per customer awaiting approval.
-
3
Google Calendar - book the retry check
calendar.google.com
WebRun opens Google Calendar to book the retry check. - Create a short internal reminder to check whether each failed charge recovered
- Set it for the day the next retry is due on that subscription
- Put the customer and amount in the event title so it is actionable at a glance
- Keep the event private to you. No customer is invited to anything
Done when Every failed subscription has a dated retry check in your calendar.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers or retry the charge itself?
No. WebRun drafts a recovery note per customer and waits for your approval before anything is sent. It never retries a charge, cancels a subscription, refunds, or moves money in your PayPal account.
How does it avoid chasing someone whose payment recovered?
It reads the live subscription status in PayPal every morning, so a charge that went through on retry drops off the list and the calendar check simply closes with nothing to do.
What about customers failing repeatedly?
Consecutive failures are counted and those subscriptions are listed first, because a second or third failure usually means an expired card rather than a temporary bank decline.
Related templates
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