Automated Paymo Project Budget Threshold Alerts
Every morning, WebRun checks Paymo for projects where logged hours have crossed 80 percent of their budget, posts the flagged projects to Telegram with logged versus budgeted hours, and drafts a Twilio text to each project owner naming how close they are to the limit.
How do I catch Paymo projects before they go over budget?
WebRun checks Paymo every morning for projects where logged hours have crossed 80 percent of their budget. It posts the flagged projects to Telegram with logged versus budgeted hours, then drafts a short Twilio text to each project owner naming how close they are to the limit, left unsent for a human to review.
- Budget overruns are caught at 80 percent, not after the invoice is over
- The team sees every at risk project in one Telegram alert
- Nothing is texted to anyone without a human review first
Built for agencies · freelancers · project managers · professional services
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.paymoapp.comin a real browser with your saved login - no setup, no API keys. -
1
Paymo - find projects near their hour budget
paymoapp.com
WebRun opens Paymo to find projects near their hour budget. - Open each active project's time tracking summary
- Compare logged hours against budgeted hours
- Flag any project at or above 80 percent and capture the numbers
Done when Every project at or above 80 percent of its hour budget is listed with the numbers.
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2
Telegram - alert the team
telegram.org
WebRun opens Telegram to alert the team. - Post the flagged projects to the team channel
- Include logged versus budgeted hours for each
- Sort with the closest to budget first
Done when The team channel has today's budget threshold alert in Telegram.
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3
Twilio - draft a text for the project owner
twilio.com
WebRun opens Twilio to draft a text for the project owner. - Draft a short text to each flagged project's owner
- Name the project and how close it is to budget
- Leave every draft unsent. WebRun never sends a text on its own
Done when A ready-to-send text draft exists for every flagged project's owner.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it stop time tracking on the project?
No. It only reads logged hours against the budget and reports what's close. Pausing work is left to you.
Does it text the client about the budget?
No. The drafted text goes to the internal project owner only, and it is never sent without your review.
What counts as near budget?
A project where logged hours have reached 80 percent or more of its budgeted hours in Paymo.
Related templates
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