Automated PayFit Payroll Validation Reminders
Each pay cycle, WebRun opens PayFit, checks the upcoming payroll validation deadline, archives the last batch of payslips to Google Drive, and texts the payroll admin via Twilio with a reminder to review and validate before the cutoff.
How do I get reminded before PayFit payroll validation closes?
WebRun checks PayFit each pay cycle for the upcoming validation deadline, archives the payslip batch summary to Google Drive for your records, and texts the payroll admin via Twilio two days before the cutoff with anything still pending. It never validates or closes the run itself, so the final review always stays with your team in PayFit.
- Validation deadlines never get missed
- A running payslip archive builds up in Drive automatically
- Payroll admins get a text, not just an easy-to-miss email
Built for Payroll administrators · small business owners · HR and finance teams · PayFit customers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.payfit.comin a real browser with your saved login - no setup, no API keys. -
1
PayFit - check the validation deadline
payfit.com
WebRun opens PayFit to check the validation deadline. - Open PayFit and check this cycle's validation deadline
- Read the payslip batch status and any pending exceptions
- Note anything unvalidated as the cutoff approaches
Done when This cycle's deadline and batch status are captured.
-
2
Google Drive - archive the payslip batch
drive.google.com
WebRun opens Google Drive to archive the payslip batch. - Save the latest payslip batch summary to the payroll archive folder
- Name the file with the pay period
- Keep prior periods for an audit trail
Done when The current batch summary is archived in Drive.
-
3
Twilio - text the payroll admin
twilio.com
WebRun opens Twilio to text the payroll admin. - Text the payroll admin the validation deadline and any pending exceptions
- Send it two days before the cutoff
- Leave the actual validation to the admin in PayFit
Done when The payroll admin is texted before the validation cutoff.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun validate the payroll run?
No. WebRun only reminds the admin and archives a record. Validating and closing the run always happens in PayFit, by a human.
Does it text employees about payslips?
No, the text goes only to the internal payroll admin. Employees receive their payslips through PayFit as usual.
What gets archived to Drive?
A summary of the payslip batch for that pay period, kept alongside prior periods so you have a running audit trail.
Related templates
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