Automated Paycor Timecard Approval Chasing
Each morning in the run-up to payroll, WebRun opens Paycor, lists every timecard still unapproved or missing punches, drafts a short reminder in Gmail to each responsible manager for you to review and send, and saves the dated exception list to a Google Drive folder so the payroll team has a paper trail.
How do I chase managers to approve timecards before the payroll deadline?
WebRun opens Paycor each morning before payroll closes, lists every timecard still unapproved or missing punches, and groups them by approving manager. It drafts a reminder to each manager in Gmail for you to send and files the dated exception list in Google Drive, so payroll never closes on incomplete time.
- Managers get chased before the deadline, not after payroll closes
- Every exception is documented in a dated Drive file
- Approved timecards drop off the list on the next run
Built for payroll administrators · HR managers · operations teams · multi-site employers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
paycor.comin a real browser with your saved login - no setup, no API keys. -
1
Paycor - find unapproved timecards
paycor.com
WebRun opens Paycor to find unapproved timecards. - Open Paycor and go to the current pay period's time and attendance view
- List every employee whose timecard is unapproved, has a missing punch, or shows an unresolved exception
- Capture the employee, the department, the approving manager, and what is wrong
- Note how many hours are already logged so the size of the gap is clear
Done when Every unapproved or incomplete timecard in the open pay period is listed with its owner.
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2
Gmail - draft manager reminders
gmail.com
WebRun opens Gmail to draft manager reminders. - Group the exceptions by approving manager
- Draft one short Gmail message per manager listing only their outstanding timecards and the deadline
- Leave every message in Drafts for you to read and send. WebRun never sends payroll email on its own
- Skip managers who have nothing outstanding today
Done when A reminder draft is waiting in Gmail for every manager with an outstanding approval.
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3
Google Drive - file the exception list
drive.google.com
WebRun opens Google Drive to file the exception list. - Save the dated exception list as a document in your payroll folder in Google Drive
- Name the file with the pay period and the run date so it sorts cleanly
- Note which exceptions cleared since yesterday and which are still open
Done when Today's exception list is filed in Google Drive with the pay period in its name.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email managers without me?
No. Every reminder is left as a Gmail draft for you to read and send. WebRun never sends payroll email on its own, and it never approves or edits a timecard in Paycor.
Can it approve timecards itself?
No. WebRun only reads Paycor and reports what is unapproved. Approval stays with the manager who owns the timecard, exactly as your payroll controls require.
What if a manager approves after the run?
The next morning's run reads the live Paycor status, so anything approved overnight drops off the list and that manager gets no further reminder.
Related templates
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