Automated Paychex Payroll Register Export
After every Paychex pay run, WebRun opens the payroll register, exports total wages, taxes, and deductions to Google Sheets, and emails the finance controller a summary so the general ledger entry is ready the same day.
How do I export a Paychex payroll register automatically?
WebRun exports your Paychex payroll register after every run. It captures gross wages, taxes, and deductions by department, logs a new row to Google Sheets alongside prior runs, and emails your finance controller the summary, so the general ledger entry is ready the same day payroll closes.
- Payroll totals land in Google Sheets the same day the run closes
- Finance gets a wage and tax summary without logging into Paychex
- Unusual wage swings get flagged automatically
Built for Finance controllers · small business owners · payroll admins · bookkeepers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
paychex.comin a real browser with your saved login - no setup, no API keys. -
1
Paychex - pull the payroll register
paychex.com
WebRun opens Paychex to pull the payroll register. - Open Paychex and pull the payroll register for the completed run
- Capture total gross wages, taxes withheld, and deductions
- Break totals down by department
Done when The completed run's register is fully captured by department.
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2
Google Sheets - export totals by category
google.com
WebRun opens Google Sheets to export totals by category. - Add a new row to the payroll register log with this run's totals
- Keep prior runs in the same sheet for trend comparison
Done when This run's totals are logged alongside prior runs in Google Sheets.
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3
Gmail - email finance the summary
gmail.com
WebRun opens Gmail to email finance the summary. - Email the finance controller the run summary with a link to the sheet
- Flag if total wages moved more than 5 percent from the prior run
Done when Finance has the run summary the same day payroll closes.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun change anything in Paychex?
No. It only reads the completed payroll register. Running or editing payroll always stays a manual step inside Paychex.
How current is the Google Sheets export?
It adds a new row the same day a run completes, so the sheet always reflects every closed payroll run.
Will it flag unusual totals?
Yes. If total wages move more than 5 percent from the prior run, the Gmail summary flags it for finance to review.
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