Automated DrChrono Injection Series Recall Reminders
Every Monday, WebRun opens DrChrono, finds patients whose injection series protocol indicates a next dose is due within the coming two weeks but who have no follow-up appointment booked, drafts a recall message for each, and logs the queue in Google Sheets for staff to review and approve before any outreach is sent.
How do I automatically recall pain patients who are due for their next injection?
WebRun scans DrChrono every Monday for patients on injection series protocols whose next dose is due within two weeks but have no appointment booked. It drafts a recall message for each patient and queues them in Google Sheets for staff to review and approve, keeping every series on schedule without manual chart reviews.
- Every injection-series patient due within 14 days is flagged each Monday without manual chart review
- Staff review a ready-to-approve recall queue in Google Sheets
- Patients with booked follow-ups are excluded automatically from live DrChrono data
Built for interventional pain clinics · pain management nurses · clinic schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.drchrono.comin a real browser with your saved login - no setup, no API keys. -
1
DrChrono - find injection-series patients due for next dose
drchrono.com
WebRun opens DrChrono to find injection-series patients due for next dose. - Open DrChrono and filter appointment history by injection procedure codes
- For each patient on an injection series, calculate the expected next-dose date from the last injection date and the protocol interval
- Check whether the patient has a future appointment booked within the expected window
- List patients whose next dose is due within 14 days and have no appointment scheduled
Done when Every injection-series patient due for a next dose within 14 days with no appointment is identified.
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2
Google Sheets - log recall drafts for staff review
google.com
WebRun opens Google Sheets to log recall drafts for staff review. - Open the injection recall queue sheet
- Add a row per patient with last injection date, expected next-dose date, injection type, and provider
- Include a drafted recall message in each row, marked pending-staff-approval
Done when All due-for-recall injection patients are logged in Google Sheets with drafted messages awaiting staff review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact patients directly about their next injection?
No. WebRun drafts the recall message and logs it in Google Sheets for staff review and approval before anything is sent. Patient-facing clinical recall messages require human sign-off to protect PHI and ensure clinical accuracy.
How does it know the injection interval for each patient?
WebRun reads the procedure history and appointment notes in DrChrono. You can also specify default intervals by injection type (for example, six weeks for epidural steroids) when you configure the run.
What if the patient already booked an appointment elsewhere?
WebRun checks live appointment data in DrChrono each run. Any patient who has already booked a follow-up within the expected window is excluded automatically.
Related templates
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