Automated OnceHub Availability Coverage Checks
Every Monday, WebRun opens OnceHub, checks each booking page for how many slots are still free next week and which team members have published no availability at all, posts your team channel a Teams coverage report by day and by owner, and texts the manager through Twilio when a day has nothing bookable left.
How do I make sure there are enough bookable meeting slots next week?
WebRun checks your booking capacity every Monday. It reads each OnceHub booking page for next week's published, booked, and free slots, posts a Teams coverage report by day and owner, and texts your manager through Twilio when a weekday has nothing bookable, so slots open before a prospect finds none.
- Thin days are named a week before demand arrives
- Anyone with no published availability is flagged by Monday morning
- Prospects stop finding nothing bookable for two weeks
Built for sales managers · customer success teams · clinics and service businesses · recruiting coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
oncehub.comin a real browser with your saved login - no setup, no API keys. -
1
OnceHub - check next week's free slots
oncehub.com
WebRun opens OnceHub to check next week's free slots. - Sign in to OnceHub and open each booking page you run
- For next week, capture how many slots are published, how many are already booked, and how many remain free per day
- Note any team member or meeting type with no published availability at all next week
Done when Every booking page has next week's published, booked, and free slot counts.
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2
Microsoft Teams - post the coverage report
microsoft.com
WebRun opens Microsoft Teams to post the coverage report. - Post the team channel a coverage report for next week: free slots by day, by booking page, and by owner
- Mark any day below the minimum you set, and list anyone with no availability published
- Compare against how many meetings were booked last week so the target is grounded in real demand
Done when The team channel has next week's coverage by day with the thin days marked.
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3
Twilio - text the manager on a day with none
twilio.com
WebRun opens Twilio to text the manager on a day with none. - Text the manager's own number when any weekday has no bookable slots left, naming the day and the booking page
- Send one combined text per run rather than a message per booking page
- Keep every text internal. WebRun never messages a prospect or a customer, and never opens or edits availability itself
Done when The manager has been alerted to any day with nothing bookable.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it open or change availability itself?
No. WebRun reports where next week is thin and leaves the decision to the person whose diary it is. Opening slots, changing hours, or editing a booking page stays with your team.
Who receives the text alert?
Only your manager's own number, and only when a weekday has no bookable slots left. Prospects and customers are never texted, and one combined alert covers all the affected days.
How many free slots count as enough?
You set the minimum per day and WebRun measures against it. Many teams base it on last week's booked meetings, which the report shows alongside next week's capacity.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.