Automated Microsoft To Do Team Task Sync
Every morning, WebRun opens Microsoft To Do, pulls the tasks flagged for My Day and any marked important, logs each one to a shared Airtable tracker with its due date, and updates the linked project log in Notion so the team can see personal task progress without asking.
How do I share my Microsoft To Do progress with my team automatically?
WebRun reads your flagged Microsoft To Do tasks every morning, logs each one to a shared Airtable tracker with its due date, and updates the linked project log in Notion, so a personal task list becomes visible team progress without you having to manually copy anything over or send a status update.
- The team sees task progress without asking for a status update
- Flagged tasks always have a matching tracker record
- Personal lists stay personal unless explicitly connected
Built for Individual contributors · small teams · project coordinators · Microsoft 365 users
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
to-do.office.comin a real browser with your saved login - no setup, no API keys. -
1
Microsoft To Do - pull today's flagged tasks
to-do.office.com
WebRun opens Microsoft To Do to pull today's flagged tasks. - Open My Day and the important-flagged list
- Collect tasks with steps and due dates
- Note which list or project each task belongs to
Done when Every flagged task for today is captured with its list.
-
2
Airtable - log them to the shared tracker
airtable.com
WebRun opens Airtable to log them to the shared tracker. - Open the shared task tracker base
- Add or update a record for each flagged task
Done when The tracker reflects every flagged task for today.
-
3
Notion - update the linked project log
notion.so
WebRun opens Notion to update the linked project log. - Open the linked project log page
- Update each task's status line so the team sees today's progress
Done when The project log reflects today's flagged tasks and their status.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun complete or reorder my To Do tasks?
No. It only reads flagged and important tasks. Completing, reordering, or editing steps is left entirely to you in Microsoft To Do.
Can I keep some tasks private?
Yes. Only the lists and flagged tasks you choose to connect get synced; anything outside that stays personal.
What happens if I unflag a task later?
The next morning's sync reads the current flagged list, so an unflagged task stops appearing in the tracker and project log going forward.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.