Send event RSVP confirmation details to every registered guest
When a guest registers for a museum event in Blackbaud Altru, WebRun reads their registration details, drafts a personalised confirmation email in Gmail with event location and timing, creates a calendar event for your team's tracking in Google Calendar, and queues the draft for staff to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send event RSVP confirmations to museum guests?
When a guest registers for a museum event in Blackbaud Altru, WebRun reads their details, updates the team's Google Calendar entry with the new attendee count, and drafts a personalised confirmation email in Gmail with event date, time, and location. Staff review and approve each draft before it reaches the guest.
- Every registered guest has a personalised confirmation drafted within minutes of signing up
- The team calendar stays current with attendee counts after each new registration
- Staff avoid manually writing individual confirmation emails for every event
Built for museum events coordinators · cultural attraction program staff · special events managers · arts organization administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.blackbaud.comin a real browser with your saved login - no setup, no API keys. -
1
Blackbaud Altru - read the event registration
blackbaud.com How to Automate Blackbaud Altru
WebRun opens Blackbaud Altru to read the event registration. - Open Altru and navigate to Special Events to find the new registration
- Read the guest's name, ticket type, number of guests, and any special requirements
- Capture the event name, date, time, and location from the Altru event record
- Note whether the registration included a donation component
Done when The guest's registration details and the event specifics are captured from Altru.
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2
Google Calendar - add the event to the team calendar
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to add the event to the team calendar. - Open the museum's event planning calendar in Google Calendar
- Add or update the event entry with the latest guest count from this registration
- Note any special requirements in the calendar event description for the on-site team
Done when The event entry in Google Calendar reflects the updated guest count and requirements.
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3
Gmail - draft the confirmation email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the confirmation email. - Draft a personalised confirmation email addressed to the guest using their name
- Include the event name, date, time, venue address, and parking or entry instructions
- Mention the number of tickets reserved and any special requirements noted in Altru
- Save the draft unsent so staff can review the wording before the email reaches the guest
- Never send confirmation emails automatically without a team member approving each one
Done when A personalised confirmation draft is saved in Gmail for the newly registered guest.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the confirmation email to the guest automatically?
No. The confirmation is saved as a Gmail draft only. A staff member reviews and sends it. This ensures no guest receives an incorrect event detail without a human check.
What if two people register for the same event at the same time?
Each registration triggers its own draft independently. Both confirmations are queued in Gmail for review, and the Google Calendar entry is updated with the running guest count after each one.
Can it handle events with multiple ticket types, like gala versus lecture?
Yes. WebRun reads the ticket type from the Altru registration and uses the matching confirmation template you set up for that event type, so gala guests get gala instructions and lecture attendees get lecture details.
Related templates
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