Automated Mollie Payout Reconciliation
Every morning, WebRun opens Mollie, pulls the latest payout batch, matches each payment against your order log in Google Sheets, and drafts a Gmail note to accounting for any order that doesn't line up with the payout.
How do I reconcile Mollie payouts against my orders automatically?
WebRun reconciles your Mollie payouts every morning by matching each batch against your order log in Google Sheets and drafting a Gmail note to accounting whenever an order and payout don't line up. It never moves money itself, so discrepancies get caught and explained the same day instead of at month end.
- Payout mismatches are caught the same morning, not at month end
- Every payout batch has a matched, explainable total
- Accounting gets a ready to send note instead of a spreadsheet hunt
Built for ecommerce merchants · European online sellers · bookkeepers · finance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
my.mollie.comin a real browser with your saved login - no setup, no API keys. -
1
Mollie - pull the payout batch
- Open Mollie and pull the latest payout batch
- Capture the payout total, order references, and any fees
- Note refunds or chargebacks included in the batch
Done when The payout batch is captured with every order reference.
-
2
Google Sheets - match payouts to orders
google.com
WebRun opens Google Sheets to match payouts to orders. - Open the order log and match each order to its payout
- Highlight any order missing a payout or payout missing an order
- Update the running reconciled total
Done when Every order in the batch is matched or flagged as a mismatch.
-
3
Gmail - draft the mismatch note
gmail.com
WebRun opens Gmail to draft the mismatch note. - Draft a note listing every mismatched order and its amount
- Address it to your accountant or bookkeeper
- Leave it as a draft, WebRun never sends it
Done when A mismatch summary is waiting as a Gmail draft.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it issue a refund or move funds to fix a mismatch?
No. WebRun never sends a payment, issues a refund, or transfers funds on its own. It only matches records, flags what doesn't line up, and leaves any refund or adjustment for a human to approve.
What counts as a mismatch?
An order in your Sheet with no matching payout in the Mollie batch, or a payout with no matching order, so nothing gets missed on either side.
Does it email the accountant automatically?
No. It only drafts the note in Gmail. You review and send it yourself, so nothing goes out without a human checking it first.
Related templates
Put this on autopilot.
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