Automated Microsoft To Do List Audits
Every Monday, WebRun opens Microsoft To Do, walks each shared list for tasks with nobody assigned or no due date, blocks a short tidy-up slot in Google Calendar, and drafts you a Gmail summary of the orphaned tasks grouped by list.
How do I find shared tasks with no owner or due date?
WebRun opens Microsoft To Do every Monday and walks your shared lists for tasks that nobody is assigned to or that carry no due date. It blocks a short tidy-up slot in Google Calendar and drafts you a Gmail summary grouped by list, so shared work always has a name against it.
- Every shared task has a name and a date against it
- Unassigned work stops hiding from the overdue view
- A calendar hold each Monday makes the tidy-up actually happen
Built for team leads · project managers · operations teams · small businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
to-do.office.comin a real browser with your saved login - no setup, no API keys. -
1
Microsoft To Do - find tasks with no owner or date
to-do.office.com
WebRun opens Microsoft To Do to find tasks with no owner or date. - Open Microsoft To Do and go through each shared list in turn
- Capture every task with nobody in Assigned to
- Capture every task with no due date set
- Note how many steps each orphaned task already has, so half-built work is obvious
Done when Every shared list has been walked and its unassigned or undated tasks are listed.
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2
Google Calendar - block time to assign them
calendar.google.com
WebRun opens Google Calendar to block time to assign them. - Find a free slot in your Monday to assign the orphaned tasks
- Create a short internal hold on your own calendar with the count in the title
- Skip the hold entirely when no task is missing an owner or a date
- Never invite anyone else to the hold
Done when A tidy-up slot sits on your calendar, or none was needed this week.
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3
Gmail - draft the audit summary
gmail.com
WebRun opens Gmail to draft the audit summary. - Draft an email listing the orphaned tasks grouped by shared list
- Put tasks that are both unassigned and undated at the top
- Leave the email as a draft in your account for you to review and send
- Never email list members directly without your approval
Done when A draft audit email is waiting in Gmail for you to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email my team without me?
No. WebRun leaves the audit as a Gmail draft in your own account. Nothing is sent until you open it, edit it if you want, and press send yourself.
Does it assign the tasks for me?
No. WebRun reports which tasks have no owner and no date but never edits them, because picking the right person is a call only you should make.
What counts as an orphaned task?
Any task on a shared list with nobody in Assigned to, or with no due date, or both. Tasks that are both appear first because they are the likeliest to be forgotten.
Related templates
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