Automated Magoosh Access Expiry Reminders
Every morning, WebRun opens Magoosh, checks each enrolled student's access period for expirations in the next 14 days, tracks the end dates in Google Sheets, and drafts a Gmail reminder for each student before their access closes.
How do I remind students before their Magoosh access expires?
WebRun checks every student's Magoosh access period each morning for expirations within the next 14 days and tracks the dates in Google Sheets. It drafts a Gmail reminder naming the access end date and current score trend, so a human can send it before a student loses unfinished test prep progress.
- Students get a reminder before access closes, not after
- Score progress is tracked alongside the expiry date
- Every upcoming expiry is visible in one Sheets tab
Built for test prep tutors · tutoring centers · academic coaches · Magoosh program administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
magoosh.comin a real browser with your saved login - no setup, no API keys. -
1
Magoosh - check access period end dates
magoosh.com
WebRun opens Magoosh to check access period end dates. - Open the student roster and check each account's access end date
- Compare the end date against the next 14 days
- List every student whose access is expiring soon
Done when Every student's access period has been checked for upcoming expiry.
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2
Google Sheets - track upcoming expirations
google.com
WebRun opens Google Sheets to track upcoming expirations. - Add a row for each student with their course, score progress, and access end date
- Keep a status column for whether a reminder has gone out
- Update the row once a draft is created
Done when Every upcoming expiry is tracked in the Sheets tab.
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3
Gmail - draft the student reminder
gmail.com
WebRun opens Gmail to draft the student reminder. - Draft a reminder for each student naming their access end date
- Mention their current practice score trend if it's worth encouraging
- Leave the drafts in Gmail for review. WebRun never emails students on its own
Done when A draft reminder exists for every student with access expiring soon.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email students without approval?
No. WebRun only drafts the reminder in Gmail. A human on your team reviews and sends it before any student sees it.
How far ahead does it warn?
It flags access expiring within the next 14 days, which gives a tutoring center time to offer an extension or a renewal.
Does it track score progress too?
Yes. Each row includes the student's current practice score trend, so the reminder can note real progress, not just the deadline.
Related templates
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