Automated Livestorm No Show Follow Up
Every hour, WebRun checks Livestorm for sessions that just ended, finds registrants who signed up but did not attend, holds a proposed reschedule slot on Google Calendar for the following week, and notifies the sales team in Microsoft Teams with the no-show list so they can decide who to follow up with.
How do I follow up with Livestorm registrants who did not show up?
WebRun checks Livestorm every hour for sessions that just ended, finds registrants who signed up but did not attend, holds a proposed reschedule slot on Google Calendar, and posts the no-show list to sales in Microsoft Teams, so a missed session turns into a handled follow up instead of a lost registrant.
- No-show lists are ready within an hour of the session ending
- A reschedule slot is already proposed before sales follows up
- Sales sees the list without pulling a Livestorm report
Built for webinar hosts · B2B marketing · sales teams · demand generation
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
livestorm.coin a real browser with your saved login - no setup, no API keys. -
1
Livestorm - find registrants who did not attend
livestorm.co
WebRun opens Livestorm to find registrants who did not attend. - Open Livestorm and load the attendee report for the session
- Compare registrants against actual attendees
- List everyone who registered but did not join
Done when The full no-show list for the session is known.
-
2
Google Calendar - hold a reschedule slot
calendar.google.com
WebRun opens Google Calendar to hold a reschedule slot. - Open the team's shared Calendar for the following week
- Hold a proposed reschedule session time
- Note the original session topic on the hold
Done when A proposed reschedule slot exists on the shared Calendar.
-
3
Microsoft Teams - notify sales to follow up
microsoft.com
WebRun opens Microsoft Teams to notify sales to follow up. - Post the no-show list to the sales channel in Teams
- Include the proposed reschedule slot
- Leave the outreach decision to the sales team
Done when Sales has the no-show list and a proposed slot in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun contact the no-shows directly?
No. It only proposes a reschedule slot and hands the no-show list to your sales team in Teams. Any outreach to the registrant is sent by your team.
How is a no-show different from someone who left early?
The attendee report distinguishes registrants who never joined from those who attended and left, only true no-shows make the list.
What if the session has no clear follow up owner?
The list still posts to the shared sales channel in Teams, so it stays visible until someone on the team claims the follow up.
Related templates
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