Automated Libsyn Release Schedule Gap Checks
Every Monday, WebRun signs in to Libsyn, reads the scheduled release dates for the weeks ahead, checks which slots have an episode drafted or queued behind them, posts the empty ones to Slack with how long is left, and leaves a Gmail note drafted for the producer so recording gets booked in time.
How do I spot gaps in my podcast release schedule early?
WebRun opens Libsyn every Monday, reads the scheduled release dates for the weeks ahead, and checks which slots have no episode drafted or queued behind them. It posts the gaps to Slack with the days remaining and drafts a Gmail note to the producer, ready for you to send.
- An empty slot shows up weeks out, not on release morning
- Drafts missing audio or artwork are flagged before the date arrives
- Recording gets booked while a guest can still be found
Built for podcast producers · show hosts · audio studios · media teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.libsyn.comin a real browser with your saved login - no setup, no API keys. -
1
Libsyn - check the weeks ahead
libsyn.com
WebRun opens Libsyn to check the weeks ahead. - Sign in to Libsyn and open the show's release schedule for the next several weeks
- List each scheduled release date and whether an episode is published, scheduled, or only a draft
- Mark any date in your normal publishing rhythm that has nothing queued behind it as a gap
- Note which drafts exist but are missing audio, artwork, or show notes, since those are gaps waiting to happen
- Check the destinations each scheduled episode is set to publish to
Done when Every upcoming release slot is marked as filled, at risk, or empty.
-
2
Slack - post the empty slots
slack.com
WebRun opens Slack to post the empty slots. - Post the show channel a short list of the empty and at risk release dates
- Give each line the date, how many days away it is, and what is missing
- Put the nearest gap first, and say plainly when the schedule is full for the whole window
Done when The team can see every empty slot and how long is left to fill it.
-
3
Gmail - draft the producer note
gmail.com
WebRun opens Gmail to draft the producer note. - Compose a Gmail note to the producer listing the gaps and the dates recording would need to happen
- Include the drafts that only need artwork or show notes to be ready
- Leave the message as a draft. WebRun does not send it, so you add the context and send it yourself
Done when A Gmail note about the schedule gaps is drafted and waiting.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it publish or schedule an episode?
No. WebRun only reads the release schedule and reports what is missing. It never publishes an episode, changes a release date, or edits a draft, because publishing to your feed is public and permanent.
Will it email the producer without me?
No. The note is left as a Gmail draft for you to read and send. WebRun never emails a producer, a guest, or a sponsor on its own.
How far ahead does it look?
As far as you set, commonly four to six weeks. A longer window means a gap surfaces while booking a guest is still realistic rather than on release morning.
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