Automated Leaseweb Server Inventory Reconciliation
Every Monday, WebRun opens Leaseweb, reads every server and its billing status, compares that list against your Airtable inventory, flags any server that's running but not tracked or tracked but no longer running, and logs a reconciliation summary to Notion.
How do I keep my Leaseweb server inventory in sync with what's actually running?
WebRun compares your live Leaseweb server list against your Airtable inventory every Monday, reading each server's plan and billing status and flagging anything untracked or anything tracked that's no longer running. It logs the reconciliation summary to Notion, so your infrastructure team catches drift between what's billed and what's recorded before it becomes wasted spend.
- Untracked servers get caught within a week instead of a quarter
- Stale inventory rows get flagged instead of silently going wrong
- One Notion summary gives the whole team the same picture
Built for Infrastructure teams · IT asset managers · hosting resellers · enterprises running dedicated servers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.leaseweb.comin a real browser with your saved login - no setup, no API keys. -
1
Leaseweb - read every running server and its billing status
leaseweb.com
WebRun reads every running server and its billing status in Leaseweb. - Open the Leaseweb customer portal and list every active server
- Read each server's plan, billing status, and data center
- Note anything that looks unused or unassigned
Done when Every active Leaseweb server is captured with its details.
-
2
Airtable - compare against the tracked inventory
airtable.com
WebRun compares Leaseweb servers against the tracked inventory in Airtable. - Compare the live server list against the Airtable inventory base
- Flag servers running on Leaseweb but missing from Airtable
- Flag Airtable rows for servers no longer active on Leaseweb
Done when Every mismatch between Leaseweb and Airtable is identified.
-
3
Notion - log the reconciliation summary
notion.so
WebRun logs the reconciliation summary in Notion. - Log a reconciliation summary with this week's mismatches
- List who owns each flagged server, if known
- Leave decommissioning or updating records to the infrastructure team
Done when This week's reconciliation summary is saved in Notion.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it cancel or decommission servers it finds untracked?
No. WebRun only compares records and reports mismatches. Cancelling a server or updating the inventory stays a manual step your team takes.
What counts as a mismatch?
A server that's live and billing on Leaseweb but missing from Airtable, or an Airtable row for a server that's no longer active. Both get flagged.
How often does the inventory get checked?
Every Monday, so untracked spend or stale inventory rows never sit for more than a week before someone sees them.
Related templates
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