Automated Laserfiche New Hire Folder Setup
When a new employee is added to the roster, WebRun creates their folder structure in Laserfiche from the standard template, copies the starter onboarding files in from Google Drive, and confirms the setup is complete in Slack.
How do I automatically set up a new employee's document folder in Laserfiche?
WebRun builds a new employee's folder structure in Laserfiche from your standard template whenever someone is added to the roster, copies the starter onboarding documents in from Google Drive, and posts a Slack confirmation to HR and the manager. A new hire's paperwork home is ready before their first day starts.
- New hire folders ready before day one, not during the first week
- Permissions set from a consistent template every time
- HR and the manager get a same day confirmation
Built for HR teams · IT admins · operations teams · enterprise teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.laserfiche.comin a real browser with your saved login - no setup, no API keys. -
1
Laserfiche - create the folder structure
laserfiche.com
WebRun opens Laserfiche to create the folder structure. - Create a new employee folder using the standard onboarding template
- Set the folder permissions to match the role and department
- Name the folder with the employee's name and start date
Done when The employee's folder structure exists with the right permissions.
-
2
Google Drive - pull starter files
drive.google.com
WebRun opens Google Drive to pull starter files. - Open the onboarding starter kit folder in Google Drive
- Copy the standard checklist and policy documents
- Add the copies into the new Laserfiche folder
Done when The starter documents have been added to the new folder.
-
3
Slack - confirm setup is done
slack.com
WebRun opens Slack to confirm setup is done. - Post a confirmation in the HR channel that setup is complete
- Tag the employee's manager
- Note if any step needs manual follow up
Done when HR and the manager have confirmation the folder is ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it grant the new employee access to files beyond their role?
No. WebRun sets folder permissions from the standard template that matches the role and department. Anything beyond that needs manual approval.
What if a document is missing from the starter kit?
It flags the gap in the Slack confirmation instead of guessing, so HR can add it manually.
Does it run for every new hire automatically?
Yes, it runs each time a new employee is added to the roster, so no one has to remember to build the folder by hand.
Related templates
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