Automated Kaplan Test Prep Access Expiry Tracking
Every morning, WebRun opens Kaplan Test Prep, checks each enrolled student's course access window for expirations in the next 14 days, saves the list to Google Drive, and posts an alert to Slack for advisors to follow up.
How do I track Kaplan Test Prep students before their course access expires?
WebRun checks every enrolled student's Kaplan Test Prep course access window each morning for expirations in the next 14 days. It saves the list to Google Drive with each student's completion percentage and alerts advisors in Slack, so outreach happens while there's still time to finish the course.
- Advisors get a 14 day heads up before access closes
- Completion percentage is visible for every expiring student
- The expiry list always reflects the current roster, not a stale export
Built for test prep advisors · tutoring centers · academic coaches · Kaplan program coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.kaptest.comin a real browser with your saved login - no setup, no API keys. -
1
Kaplan Test Prep - check course access windows
- Open the student roster and check each course access end date
- Compare the end date against the next 14 days
- List every student whose access is expiring soon
Done when Every enrolled student's access window has been checked.
-
2
Google Drive - save the expiry list
drive.google.com
WebRun opens Google Drive to save the expiry list. - Save the expiring access list as a dated file
- Include the course, access end date, and completion percentage so far
- Replace last run's file so the folder stays current
Done when The current expiry list is saved in Drive.
-
3
Slack - alert advisors to follow up
slack.com
WebRun opens Slack to alert advisors to follow up. - Post an alert to the advising channel with who's expiring soon
- Sort by soonest expiry first
- Leave the outreach itself to the advisors
Done when Advisors have the current expiry list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact students about their expiring access?
No. WebRun only alerts your advisors in Slack. Reaching out to the student is their call.
How far ahead does it check?
It looks 14 days ahead, which gives advisors enough time to reach a student before their course access actually closes.
Does it show how much of the course is done?
Yes. Each entry includes the student's completion percentage, so advisors can prioritize students who are close to finishing.
Related templates
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