Get new Kaltura uploads ready to publish
Every morning, WebRun opens the Kaltura Management Console, checks videos uploaded in the last day for captions, title, and category, tracks each on a Trello card, and posts a publish-readiness checklist to Microsoft Teams.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I make sure new Kaltura uploads have captions and metadata before publishing?
WebRun checks the Kaltura Management Console every morning for videos uploaded in the last day, confirming each has captions, a title, and a category. It tracks progress on a Trello card per video and posts a Teams checklist of anything still missing captioning or metadata, so nothing goes live on your Kaltura portal incomplete.
- Nothing publishes without captions or complete metadata
- New uploads are tracked on Trello without manual entry
- Owners get tagged in Teams before a deadline slips
Built for higher education AV teams · corporate video teams · L&D departments · media services
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
kmc.kaltura.comin a real browser with your saved login - no setup, no API keys. -
1
Kaltura - check new uploads
kaltura.com
WebRun opens Kaltura to check new uploads. - Open the Kaltura Management Console and list videos uploaded in the last day
- Check each for captions, a title, and a category assignment
- Note anything still processing
Done when Every new upload has its captioning and metadata status recorded.
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2
Trello - track captioning and metadata
trello.com How to Automate Trello
WebRun opens Trello to track captioning and metadata. - Create or update a card per video with what's missing
- Move cards to Ready when captions and metadata are complete
- Skip videos already tracked with no change
Done when The Trello board reflects every new upload's publish readiness.
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3
Microsoft Teams - post the publish checklist
microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to post the publish checklist. - Post a checklist of videos still missing captions or metadata
- Tag whoever owns captioning or cataloging
- Leave publishing itself to the video team
Done when The team has today's Kaltura publish-readiness checklist in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it publish videos on its own?
No. WebRun only tracks captioning and metadata status. Publishing a video to your Kaltura portal is always a step your team takes.
What counts as publish-ready?
Captions, a title, and a category assigned, the same basics Kaltura needs before a video is ready for MediaSpace or a course.
What if a video is still processing?
It's noted and checked again the next morning, so nothing gets marked ready before Kaltura has actually finished processing it.
Related templates
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