Automated Justworks Open Enrollment Tracking
Every Monday, WebRun opens Justworks, checks for open enrollment and benefits deadlines coming up in the next 30 days, logs each one to Airtable with the employee count affected, and builds a prep doc in Notion listing what HR needs to do before it closes.
How do I track upcoming Justworks open enrollment deadlines?
WebRun checks Justworks every Monday for open enrollment and benefits deadlines coming up within 30 days. It logs each one to Airtable with the number of employees affected, then builds a Notion prep doc listing what HR needs to confirm before it closes, so an enrollment window never sneaks past your team unprepared.
- Enrollment deadlines get a 30 day head start
- HR always has a ready prep doc before a deadline closes
- Every deadline is logged with the employees it affects
Built for HR administrators · People operations · small business owners · Justworks PEO clients
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
secure.justworks.comin a real browser with your saved login - no setup, no API keys. -
1
Justworks - find upcoming enrollment deadlines
justworks.com
WebRun opens Justworks to find upcoming enrollment deadlines. - Open Justworks and check the benefits and enrollment calendar
- Note any deadline within the next 30 days
- Record how many employees are affected
Done when Every upcoming deadline within 30 days is captured.
-
2
Airtable - log the deadline
airtable.com
WebRun opens Airtable to log the deadline. - Add a row for the deadline with the date and employee count
- Tag it by benefit type
- Mark it closed once the deadline passes
Done when Every open deadline has a current Airtable row.
-
3
Notion - build the prep doc
notion.so
WebRun opens Notion to build the prep doc. - Create a prep doc listing what HR needs to confirm before the deadline
- Include a spot for plan changes and communication timing
- Link back to the Airtable row
Done when A prep doc exists in Notion for every open deadline.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it enroll employees or change their benefits?
No. WebRun only tracks the deadline and preps a checklist. Enrollment changes stay a decision employees and HR make in Justworks.
Does it message employees about enrollment?
No, the tracker and prep doc are internal to HR. Any employee-facing enrollment reminder is still sent by your team.
How far ahead does it flag a deadline?
It picks up any open enrollment or benefits deadline within the next 30 days and keeps the Airtable row open until the deadline passes.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.