Automatic Jitsi Attendance and No-Show Check
Every hour, WebRun opens the Jitsi rooms running in that window, records who is in each call, compares them against the expected attendee list held in Notion, logs attendance and no-shows against the session, and drafts a follow-up note in Gmail for anyone who missed it.
How do I track who attended a meeting and who did not show up?
WebRun checks your Jitsi rooms every hour, compares the people who joined each call against the expected attendee list, and works out who never turned up. It logs attendance and the no-shows in Notion and drafts a follow-up note in Gmail, so the chase goes out the same hour.
- The no-show list is ready within the hour, while follow-up still matters
- Attendance is recorded per session without anyone taking a register
- Repeat no-shows become visible from the running tally in Notion
Built for trainers · course facilitators · community managers · operations leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
meet.jit.siin a real browser with your saved login - no setup, no API keys. -
1
Jitsi - record who is in each room
jitsi.org
WebRun opens Jitsi to record who is in each room. - Open each meeting room scheduled for this hour using its saved link
- Record the participant names shown in the room and the time the meeting started
- Note rooms that nobody joined at all so an empty session is not mistaken for a full one
Done when Every room running this hour has its participant list recorded.
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2
Notion - log attendance and no-shows
notion.so
WebRun opens Notion to log attendance and no-shows. - Read the expected attendee list for each session from your Notion page
- Write the attendance record against the session: who joined, who did not, and the start time
- Keep a running tally per person so repeat no-shows become visible over the term
Done when Each session in Notion shows its attendees and its no-shows.
-
3
Gmail - draft the follow-up note
gmail.com
WebRun opens Gmail to draft the follow-up note. - Draft a short note to each person who was expected and did not join, naming the session and offering the next one
- Attach nothing and keep the tone neutral, since people miss calls for good reasons
- Leave every note in Drafts. The session owner reads and sends them
Done when A follow-up note is drafted in Gmail for every no-show.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the people who missed the call?
No. Every follow-up is left in Gmail Drafts for the session owner to read and send, so nobody gets an automated message about missing a meeting.
Does it record or transcribe the meeting?
No. WebRun notes who is present and the start time. It does not record audio or video, and it does not capture what was said.
Where does the expected attendee list come from?
From the session page you already keep in Notion. WebRun compares the room against that roster, so the no-show list reflects who was actually meant to be there.
Related templates
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