Draft a check-in follow-up after every completed drip
Within an hour of each completed drip in PracticeQ, WebRun drafts a friendly check-in email asking how the client is feeling and suggesting a good time for their next visit, leaves it unsent in Gmail for your team to review, and pings your front desk on Telegram that a batch of drafts is ready.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I follow up with clients after their IV drip?
After each completed drip in PracticeQ, WebRun drafts a friendly check-in email asking how the client is feeling and suggesting their next visit, then saves it unsent in Gmail. It pings your front desk on Telegram once a batch is ready, so a real person always reads and personalizes the message before any client sees it.
- Every client gets a check-in draft ready within the hour
- Staff personalize and send, nothing goes out unreviewed
- Rebooking suggestions go out while the visit is still fresh
Built for IV hydration clinics · medspa IV bars · infusion therapy clinics · wellness clinics
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
practiceq.comin a real browser with your saved login - no setup, no API keys. -
1
PracticeQ - find each completed drip appointment
practiceq.com How to Automate PracticeQ
WebRun opens PracticeQ to find each completed drip appointment. - Watch for appointments marked completed
- Note the client's name, drip type, and any reaction noted by the nurse
- Skip any client who opted out of follow-up messages
Done when Every completed drip from the last run is identified with its details.
-
2
Gmail - draft a check-in email for the client
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a check-in email for the client. - Draft a short, friendly check-in email asking how the client is feeling
- Suggest a next visit timeframe based on their package or drip type
- Save every draft in Gmail. Never send a check-in email on its own
Done when A drafted check-in email exists for every completed drip, unsent.
-
3
Telegram - notify staff the drafts are ready
telegram.org How to Automate Telegram
WebRun opens Telegram to notify staff the drafts are ready. - Send your front desk a message once a batch of drafts is ready
- Note how many drafts are waiting for review
- Remind staff to personalize before sending
Done when Your team knows the drafts are ready and waiting for review in Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients without anyone reviewing it first?
No. Every check-in message is saved as a Gmail draft and left unsent. A staff member reads and personalizes it before it ever reaches the client.
What does the check-in email say?
A short, friendly note asking how the client is feeling after their drip and suggesting a good time for their next visit. Give WebRun a tone or example and it will match your clinic's voice.
Does it include any private health details?
It keeps the message to how the client is feeling and their next visit, and does not put diagnoses, lab values, or other clinical detail into a client-facing email.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.