Automated isolved Time Card Approval Tracking
Every morning, WebRun opens isolved, lists the time cards still unapproved for the current pay period, records each employee and the manager who owes the approval in Airtable, and posts a Notion countdown showing how long is left before payroll closes.
How do I make sure every time card is approved before payroll closes?
Every morning WebRun opens isolved, lists the time cards still unapproved for the current pay period, and records each one with its employee and manager in Airtable. It then posts a Notion countdown showing how long is left before the payroll cutoff, so no pay period is submitted with gaps.
- Payroll knows every morning which managers still owe approvals
- Missing punches surface days before the cutoff, not on submission day
- Approved cards drop off the chase list automatically
Built for payroll administrators · HR teams · operations managers · multi-site employers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
isolvedhcm.comin a real browser with your saved login - no setup, no API keys. -
1
isolved - find unapproved time cards
isolvedhcm.com
WebRun opens isolved to find unapproved time cards. - Open isolved and go to time card review for the current pay period
- Capture every time card that is not yet approved, with the employee and the approving manager
- Note any card with missing punches or unsubmitted hours separately
Done when Every unapproved time card in the open pay period is listed with its employee and manager.
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2
Airtable - log each card and its manager
airtable.com
WebRun opens Airtable to log each card and its manager. - Add or update a row per outstanding time card with employee, manager, pay period, and hours
- Mark cards that cleared since the last run as approved
- Group the open rows by manager so one person sees their whole backlog
Done when Airtable shows the current backlog grouped by the manager who owes the approval.
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3
Notion - post the cutoff countdown
notion.so
WebRun opens Notion to post the cutoff countdown. - Post a short internal page listing managers with outstanding approvals and their counts
- Lead with the time remaining until the payroll submission cutoff
- Call out any employee whose card has missing punches. WebRun never approves or submits anything itself
Done when Payroll has today's countdown and the list of managers still to chase in Notion.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve time cards for me?
No. WebRun only reads approval status in isolved and reports it. Approving a time card and submitting payroll stay with your managers and your payroll administrator.
How does it know how long is left?
You give it your payroll submission cutoff once, and every run counts the time remaining from that date so the Notion page always leads with the real deadline.
What happens when a manager approves overnight?
The card drops off the next run. WebRun reads live approval status in isolved each morning, so cleared cards are marked approved in Airtable and stop being chased.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.