Automated Instagantt Behind-Schedule Task Export
Every Monday, WebRun opens Instagantt, compares each task's progress to its planned timeline, flags anything running behind, logs it in Airtable with the assignee and days delayed, and emails the project manager a sorted summary.
How do I track tasks running behind schedule in Instagantt?
WebRun checks Instagantt every Monday, compares each task's progress to its planned timeline, and flags anything running behind. It logs every delayed task in Airtable with the assignee and days behind, then emails the project manager a sorted summary, so timeline slippage gets caught on a fixed weekly schedule instead of at the deadline.
- Timeline slippage gets caught on a fixed weekly schedule
- Delayed tasks stay logged with a running history across weeks
- Tasks that catch up are marked resolved automatically
Built for project managers · operations teams · agencies · product delivery teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
instagantt.comin a real browser with your saved login - no setup, no API keys. -
1
Instagantt - find tasks behind schedule
instagantt.com
WebRun opens Instagantt to find tasks behind schedule. - Open Instagantt and compare each task's progress to its planned timeline
- Flag tasks running behind their planned finish date
- Note the assignee and how many days behind
Done when Every behind-schedule task is listed with its assignee and delay.
-
2
Airtable - log each behind-schedule task
airtable.com
WebRun opens Airtable to log each behind-schedule task. - Add a record for each behind-schedule task with assignee and days delayed
- Update records for tasks that caught back up
- Keep a running history across weeks
Done when Every behind-schedule task is logged in the Airtable tracker.
-
3
Gmail - email the timeline summary
gmail.com
WebRun opens Gmail to email the timeline summary. - Email the project manager this week's timeline summary
- List tasks behind schedule sorted by days delayed
- Link to the full Airtable log
Done when The project manager has this week's timeline summary by email.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it change any dates on the timeline?
No. WebRun only compares progress to the plan you built in Instagantt. It never edits a date or a dependency.
What counts as behind schedule?
Any task whose logged progress is behind where the planned timeline says it should be by today's date.
What if a task catches back up?
It reads live progress each Monday, so a task that's back on track is marked caught up in the Airtable log instead of staying flagged.
Related templates
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