Automated Insperity Timesheet Approval Chasing
Every morning, WebRun signs into Insperity, checks the current pay period for employees who have not submitted time and timesheets still waiting on a manager's approval, files a dated list in Google Drive, and sends the outstanding names to managers on Telegram with the cutoff date.
How do I chase timesheets before the payroll deadline?
WebRun signs into Insperity every morning and checks the current pay period for employees who have not submitted time and timesheets still waiting on approval. It files a dated list in Google Drive and sends managers the outstanding names on Telegram with the days left to the cutoff.
- Payroll is not chased in the last hour before cutoff
- Each manager sees only the names they approve
- Every morning of the cutoff week is on record in Drive
Built for HR managers · payroll administrators · operations managers · small business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
insperity.comin a real browser with your saved login - no setup, no API keys. -
1
Insperity - check timesheets for the pay period
insperity.com
WebRun opens Insperity to check timesheets for the pay period. - Sign into Insperity and open the current pay period
- List employees with no time submitted and timesheets submitted but not yet approved
- Note the approving manager for each and how many days remain to the cutoff
Done when Every unsubmitted and unapproved timesheet is listed with its manager.
-
2
Google Drive - file the dated outstanding list
drive.google.com
WebRun opens Google Drive to file the dated outstanding list. - Save a dated file with the outstanding list for the pay period
- Split it into two sections: not submitted, and waiting on approval
- Keep each day's file so the run-up to the cutoff is on record
Done when Today's outstanding list is filed in Drive.
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3
Telegram - send managers the names
telegram.org
WebRun opens Telegram to send managers the names. - Send managers the names still outstanding and the days left to the cutoff
- Group the list by approving manager so each one sees their own
- Keep it internal. WebRun never submits or approves a timesheet on anyone's behalf
Done when Managers have this morning's outstanding names on Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve or submit timesheets?
No. Approving time affects what people are paid, so it always stays with the manager. WebRun only reports who has not submitted and which timesheets are waiting.
Will it message employees directly?
No. The names go to managers on Telegram and into your Drive file. Chasing an individual employee is left to their manager to do in their own words.
Does it run outside the cutoff week?
It runs every morning but the list is scoped to the open pay period, so it stays quiet when nothing is outstanding and gets specific as the cutoff approaches.
Related templates
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